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Inmate Technology Services Package for Correctional Facility, Downtown Jail, Juvenile Justice Center

Solicitation ID: RFP22-021YS

Status: Addendum Posted

Contact Name: Deborah Clark

Contact Number: 409-835-8593

Contact Email: dclark@co.jefferson.tx.us

Response Due Time: 11:00 AM

Agency/Texas SmartBuy Member Number: C1230

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/25/2022

Response Due Date: 7/20/2022

Last Modified: 6/21/2022 4:23 pm

Solicitation Description:

LEGAL NOTICE

Advertisement for Request for Proposal


May 24, 2022


Notice is hereby given that sealed proposals will be accepted by the Jefferson County Purchasing Department for RFP 22-021/YS, Comprehensive Inmate Technology Services Package.  Specifications for this project may be obtained from the Jefferson County web¬site, https://www.co.jefferson.tx.us/Purchasing/, or by calling 409-835-8593.

Proposals are to be sealed and addressed to the Purchasing Agent with the proposal number and name marked on the outside of the envelope or box.  Offerors shall forward one (1) original hard copy and seven (7) hard copies, and one (1) USB thumb drive of their proposal to the address shown below.  Late proposals will be rejected as non-responsive.  Proposals will be publicly opened and only the firm name will be read aloud in the Jefferson County Engineering Conference Room (5th Floor, Historic Courthouse) 1149 Pearl Street, Beaumont, Texas 77701 at the time and date below.  Proposals shall be opened in a manner that avoids disclosure of the contents to competing offerors and maintains the confidentiality of the proposals during negotiations.  Proposals will be open for public inspection after the award of the contract, except for trade secrets and confidential information.  Offerors are invited to attend the sealed proposal opening.

There will be a MANDATORY pre-proposal conference on Wednesday, June 8, 2022, at 10:00 am CT at the Jefferson County Correctional Facility, 5030 Highway 69 South, Beaumont, Texas, 77705.  

PROPOSAL NAME: Comprehensive Inmate Technology Services Package for Jefferson County Correctional Facility, Downtown Jail, and Minnie Rogers Juvenile Justice Center

PROPOSAL NO: RFP 22-021/YS

DUE DATE/TIME: 11:00 AM CT, Wednesday, July 6, 2022

MAIL OR DELIVER TO:  Jefferson County Purchasing Department, 1149 Pearl Street, 1st Floor, Beaumont, Texas  77701

Any questions relating to these requirements should be directed to Deborah Clark, Purchasing Agent, dclark@co.jefferson.tx.us.  Technical questions should be directed to Sheriff Zena Stephens, Jefferson County Sheriff’s Department, zstephens@co.jefferson.tx.us, or Chief John Shauberger, Jefferson County Correctional Facility, jshauberger@co.jefferson.tx.us. 

Jefferson County encourages Disadvantaged Business Enterprises to participate in the proposal submission process. Jefferson County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provisions of services. Individuals requiring special accommodations are requested to contact our office at 409-835-8593 to make arrangements no later than seven (7) calendar days prior to the submittal deadline.  Jefferson County reserves the right to accept or reject any or all proposals, to waive technicalities and to take whatever action is in the best interest of Jefferson County.

All interested firms are invited to submit a proposal in accordance with the terms and conditions stated in this proposal.

Respondents are strongly encouraged to carefully read the entire invitation.

Deborah L. Clark, Purchasing Agent

Jefferson County, Texas



Addendum: Addendum No. 2 6/21/2022

Class/Item Code(s): 95114-Infrastructure, Telecommunications
83900-Telephone Equipment, Accessories And Supplies
91500-Communications And Media Related Services
91576-*Telephone Services Includes Installation, Moves, Changes, Adds, Programming, Removal, Training, Etc. (To Include Pay Telephones)
92589-*Telephone Systems/Engineering
20928-*Communications: Networking, Linking, Etc.