Electronic State Business Daily Search

Sign in is NOT required.
For instructions on submitting bid responses, please review the posting entity’s solicitation and attached bid documents.

RFP for Clean Agent Fire Suppression System at Lorenzo D. Zavala Archives (ARC) Building

Solicitation ID: 303-9-01097

Status: Awarded

Contact Name: Mary Sacharnoski

Contact Number: 512-463-1879

Contact Email: mary.sacharnoski@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 9/17/2020

Response Due Date: 11/12/2020

Last Modified: 12/7/2020 1:23 pm

Solicitation Description:

SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal to Replace the Existing Sprinkler System with a Novec 1230 equivalent or better, Clean Agent Fire Suppression System at the Lorenzo DeZavala State Archives (ARC) and Library Building located at 1200 Brazos Street, Austin, Texas 78701.

CONTRACT TERM: The service is expected to start within fifteen (15) business days from the Notice to Proceed.   Services are anticipated to be complete within one year after notice to proceed is issued.

This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Services Contract shall apply.


Contractor shall provide all labor, tools, materials and equipment to:

Design, provide, install, test and maintenance of the new Clean Agent Suppression System.

Installation of releasing panel for each floor.

Installation of smoke barriers for proper operation of fire suppression system.

Installation of smoke seals around existing doors for proper operations of fire suppression system.

Installation of required electrical work for proper operation of fire suppression system.

Reprogramming of existing Simplex 4007ES Suppression control panel

Removal of existing pre-action system piping and patching and painting as needed.

Each floor is a separate system and will be completed one at a time to protect archived state historical documents on all seven floors of the stacks, including removal of existing fire sprinkler systems after completion.

During construction, the contractor shall provide fire protection to the building in accordance with Local and NFPA requirements. Existing system shall remain operational and shall not be removed until new system is in place, inspected, and operational.

Services shall be done during normal business working hours of 8:00 a.m. to 5:00 p.m. Monday through Friday unless otherwise indicated.

Design work shall be by a licensed engineer or certified contractor for design and installation of fire suppression systems indicated in drawings and specifications.

System installers shall hold applicable ACR and ECR licenses from the Texas State Fire Marshal's Office.

All equipment shall be installed in accordance with the manufacturers’ recommendations and printed installation instructions.

Fire contractor shall provide any required maintenance of newly installed fire suppression system during initial one-year warranty period.

Onsite Project Manager from awarded company shall have a National Institute of Certifying Engineering Technologies (NICET) level 3 certification and shall witness all stages of the installation. All work shall be in accordance with the applicable requirements set forth in the latest edition of the following codes and standards:

  • NFPA 72 2013 edition
  • NFPA 2001 2012 edition, and
  • NFPA 70 2014 edition
  • Any additional specifications as per attached Attachment E – TFC Drawings and Specifications

See Attachment A – Services Contract and Attachment E – TFC Drawings and Specifications for full Statement of Work.



      1. Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response.  Please do not be late.
      2. Walk Through: See videos on OneDrive at the following link;



SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

    1. The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP


Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, 09/29/2020, 1:00 PM

- OR -

PPC 2, 09/30/2020, 1:00 PM

Deadline for Submission of Questions

10/09/2020, 5:00 PM

Deadline for Submission of Proposals/RFP Opening

11/12/2020, 3:00 PM

Notification for Interview


Interview Date


Expected Contract Start Date


Addendum: Addendum #1 10/2/2020
Addendum #2 10/13/2020
Addendum #3 10/28/2020

Class/Item Code(s): 93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
No Award -- -- -- -- No Award