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RFP for Grounds Maintenance Services

Solicitation ID: 303-4-03028

Status: Awarded

Contact Name: Monica Presson

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/27/2023

Response Due Date: 8/17/2023

Last Modified: 9/28/2023 2:05 pm

Solicitation Description:

    Texas Facilities Commission (TFC) is requesting responses to this Request for Proposal for the provision of grounds maintenance services at various facilities managed by the TFC. Managed facilities include properties listed in Attachment D – Property List/Compensation and Fees, located throughout Texas with most services taking place in Austin, Texas. TFC anticipates award to multiple vendors from this solicitation.

      CONTRACT TERM: This service shall be for a period beginning on September 1, 2023, and shall expire on August 31, 2025.  The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

       SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

            The solicitation process for this RFP will proceed according to the following schedule:            



Issue RFP

July 27, 2023

MANDATORY Pre-Proposal Tele-Conferences


(Respondents are required to attend only one of the scheduled meetings)

PPC 1, August 1, 2023, 11:00 AM

PPC 2, August 2 2023,  2:00 PM

Jobsite Walk-through/Site Visit

MANDATORY Jobsite Walk-through/Site Visit/Property Tour A (Day 1)

August 3, 2023, 9:00 AM

MANDATORY Jobsite Walk-through/Site Visit/Property Tour A (Day 2)

August 4, 2023, 9:00 AM

MANDATORY Jobsite Walk-through/Site Visit/Property Tour B

August 7, 2023, 9:00 AM

OPTIONAL Jobsite Walk-through/Site Visit

August 1, 2023 thru August 7, 2023, Daily Hours: 10:30 AM thru 4:00 PM


Deadline for Submission of Questions

August 8, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

August 17, 2023, 3:00 PM

Notification for Interview

August 22, 2023

Interview Date

August 24, 2023

Expected Contract Start Date

September 1, 2023


i)       The Mandatory Pre-Proposal Tele-Conferences are scheduled for:

PPC 1: 08/01/2023, 11:00 AM

PPC 2: 08/02/2023,   2:00 PM

ii)     Pre-registration for the mandatory pre-proposal tele-conferences is required. Register for the tele-conferences at the links identified in Section 5 (ii) in the Request for Proposal (RFP) Document, page 5.

iii)   Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response.  Please do not be late.

iv)  For the Mandatory Property A Tour (Day 1) jobsite/walkthrough site visit, there is metered parking (coins) on the street, or free parking is available on the top of State Garage B, 1511 San Jacinto, Austin, TX. Print out the Attachment H – Parking Permit for Garage B to place on your dashboard.

v)  For all other Mandatory and Optional Property Tours, you will be greeted by a TFC Representative at the address, date and time identified in Attachment E – Facility Walkthrough Schedule. Tours will begin on time, DON’T BE LATE.

vi)    Jobsite walkthrough will be conducted per Attachment E – Facility Walkthrough Schedule.

Electronic Submission: TFC is using the electronic procurement system Bonfire.  Respondents interested in submitting a response must register for a Bonfire account (No Charge). Proposals shall be uploaded per the instructions in Attachment I – RFP Submission Instructions and Guidelines prior to 3:00 PM on the date specified in the Schedule of Events.

HUB Subcontracting Plan (HSP) Submission: TFC is using the HUB Compliance Reporting System (B2G) as a resource tool to accept the HSP online. Respondents must register for a B2G account (No Charge). The HSP must be submitted through TFC’s HUB Compliance Reporting System (B2G) at: http://tfc.gob2g.com, B2G Access Code: 4205943041. See Attachment C – HUB Compliance Reporting System – Online Process Guide for instructions on how to submit the HSP.

Class/Item Code(s): 02046-Herbicide, Insecticide And Fungicide Applicators And Distributors
02243-Herbicide, Insecticide And Fungicide Applicator And Distributor Parts
51505-Aerators, Pluggers, And Spikers
51506-Baggers And Catchers, Grass, Lawn Mower
51507-Blowers, Lawn, Power
51508-Carts, Lawn
51510-Edgers, Trimmers, And Weed Cutters
51515-Engines, Motors, And Parts (For Lawn Equipment)
81085-Spray Equipment, Pesticide, Machine Powered, Commercial
93437-Irrigation Systems Installation, Maintenance and Repair
98836-Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.
98852-Landscaping (Including Design, Fertilizing, Planting, Etc., But Not Grounds Maintenance Or Tree Trimming Services)
98888-Tree Trimming And Pruning Services
98889-Weed And Vegetation Control (Including Trees, Shrubs And Aquatic Weed Control)


1ESBD_File_331407_303-4-03028_Attachment A_Contract Template_Grounds Services.pdfAttachment A - Contract Template
2ESBD_File_331407_303-4-03028 Attachment C - HUB Compliance Reporting System.pdfAttachment C - HUB Compliance Reporting System
3ESBD_File_331407_303-4-03028 Attachment D - Property List Compensation and Fees.xlsAttachment D - Property List Compensation and Fees
4ESBD_File_331407_303-4-03028_Attachment H - Parking Permit for Garage B.pdfAttachment H - Parking Permit for Garage B
5ESBD_File_331407_303-4-03028_Attachment J - Service Report 2023.xlsxAttachment J - Service Report 2023
6ESBD_File_331407_303-4-03028_Request for Proposal (RFP) Document_Grounds Maintenance Services (Add 1).pdfAddendum 1: Request for Proposal (RFP) Document
7ESBD_File_331407_Addendum 1.zipAddendum 1: Updated Request for Proposal (RFP) Document.
8ESBD_File_331407_Addendum 2.zipAddendum 2: Provides Pre-Proposal Attendee List, Jobsite Walkthru Sign In Sheet, and answers to questions.

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
BrightView Landscape Services, Inc. 1814 West Howard Lane, Austin, Texas 78728 2447667.28 NOT HUB CERTIFIED 10/1/2023 Full Award