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RFP for Fire Sprinkler Inspection, Testing, and Maintenance in Austin, TX

Solicitation ID: 303-4-03021

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/20/2023

Response Due Date: 8/24/2023

Last Modified: 11/1/2023 1:12 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for Fire Sprinkler and Related Systems Equipment Inspection, Maintenance and Repair Services in various facilities managed by the Texas Facilities Commission located in Austin, Texas. As-needed services may be requested throughout Texas. TFC anticipates award to multiple vendors from this solicitation.

a)      Services shall include:

i)       Inspections and Tests. Inspection and tests of fire sprinkler and pre-action systems shall be performed as required by NFPA 25 and in accordance with NFPA 72.

ii)     Deficiency Reporting. At the completion of inspection, provide a report noting discrepancies and a quote to remedy the discrepancies.

iii)   As-needed services. TFC may request repairs, modifications, upgrades, or changes to existing sprinkler and related systems such as fire pumps and standpipes. Contactor shall provide a quote for requested work and perform services in accordance with contract documents.

b)     See attached Attachment A – Contract Template for full scope of services.

2)    CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025.  The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

3)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

July 20, 2023

Optional Pre-Proposal Tele-Conference

August 3, 2023, 11:00 AM

Deadline for Submission of Questions

August 9, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

August 24, 2023, 3:00 PM

Expected Contract Start Date

October 1, 2023


i)       The Pre-Proposal Tele-Conference is scheduled for:

PPC: 08/03/2023, 11:00 AM

ii)     Pre-registration for the pre-proposal tele-conference is required. Register for the tele-conference at the link contained within the RFP document.

Class/Item Code(s): 93609-Alarm Equipment Maintenance/Repair (Fire, Etc.)
93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair
99042-Fire And Safety Services


1ESBD_File_330940_Request for Proposal Document.docxRequest for Proposal Document
2ESBD_File_330940_Attachment A - Services Contract Template.pdfServices Contract Template
3ESBD_File_330940_Attachment C - HUB Compliance Reporting System - Online Process Guide.pdfStep-By-Step instructions on how to enter HSP into B2G
4ESBD_File_330940_Attachment D - Compensation and Fees - Sprinkler.xlsxPricing Sheet (XLSX)
5ESBD_File_330940_Attachment E - TFC Building and Equipment Listing.xlsxBuilding and Equipment Listing
6ESBD_File_330940_303-4-03021 Addendum 1.pdfAddendum 1 - Includes PPC Meeting Registration List and link to Bonfire to download recording of pre-proposal conference.
7ESBD_File_330940_303-4-03021 Addendum 2.pdfAddendum 2 - Includes Q & A

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
-- -- -- -- -- No Award