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RFP for Fire Alarm Inspection, Testing, and Maintenance in Austin, TX

Solicitation ID: 303-4-03020

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/20/2023

Response Due Date: 8/23/2023

Last Modified: 9/20/2023 3:35 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for Fire Alarm Inspection, Maintenance and Repair Services in various facilities managed by the Texas Facilities Commission located in Austin, Texas. As-needed services may be request throughout Texas. TFC anticipates award to multiple vendors from this solicitation.

a)      Services shall include:

i)       Inspections and Tests. Individual building fire alarm systems will be inspected in accordance with the applicable codes, including but not limited to the National Fire Protection Association ("NFPA") Codes and Standards for the applicable component being tested, specifically NFPA 70, 72, 90A, and 101. Inspections shall be conducted in accordance with the requirements of Chapter 14, Inspection, Testing and Maintenance, of the NFPA 72, National Fire Alarm and Signaling Code edition adopted by the Texas State Fire Marshal. Inspections will include verification of transmission of all alarm, trouble and supervisory signals to TFC's monitoring stations or fire alarm systems that transmit full point reporting and/or graphics to TFC's monitoring stations, Contractor shall verify transmission of each individual point to TFC's monitoring stations and verify that the alphanumeric point description transmitted to TFC's monitoring stations and the graphic representation at TFC's monitoring station is in agreement with the alphanumeric point description registered at the fire alarm control panel in the applicable building.

ii)     Deficiency Reporting. At the completion of inspection, provide a report noting discrepancies and a quote to remedy the discrepancies.

iii)   As-needed services. TFC may request repairs, modifications, upgrades, or changes to existing systems. Contactor shall provide a quote for requested changes and perform services in accordance with contract documents.

b)     See attached Attachment A – Contract Template for full scope of services.

2)    CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025.  The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

3)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

July 20, 2023

Optional Pre-Proposal Tele-Conference

August 1, 2023, 1:00 PM

Deadline for Submission of Questions

August 8, 2023, 12:00 Noon

Deadline for Submission of Proposals/HSP

August 23, 2023, 3:00 PM

Expected Contract Start Date

October 1, 2023


i)       The Pre-Proposal Tele-Conference is scheduled for:

PPC 1: August 1, 2023, 1:00 PM

Pre-registration for the pre-proposal tele-conference is required. Register for the tele-conference at the link contained in the RFP document.

Class/Item Code(s): 93609-Alarm Equipment Maintenance/Repair (Fire, Etc.)
93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair


1ESBD_File_330833_303-4-03020 Request for Proposal Document.docxRequest for Proposal Document
2ESBD_File_330833_Attachment A - Services Contract.pdfServices Contract Template
3ESBD_File_330833_Attachment C - HUB Compliance Reporting System - Online Process Guide.pdfStep-by-Step instructions on how to submit HSP through B2G system
4ESBD_File_330833_Attachment E - TFC Building and Equipment List and Device Counts.xlsxAttachment E - TFC Building and Equipment List and Device Counts
5ESBD_File_330833_303-4-03020 Addendum 1.pdfAddendum 1 - Includes registrant list from pre-proposal conference. Recording of pre-proposal conference posted to Bonfire at link contained within addendum 1.
6ESBD_File_330833_303-4-03020 Addendum 2.pdfAddendum 2 - Includes Q&A
7ESBD_File_330833_Attachment D - Compensation and Fees - Revised Add2.xlsxRevised Attachment D - Compensation and Fees - Revised by Addendum 2

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Beckwith Electronic Systems, LLC 1620A Grand Ave Parkway, Pflugerville, TX 78660 2201306 NOT HUB CERTIFIED 9/20/2023 Full Award