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For instructions on submitting bid responses, please review the posting entity’s solicitation and attached bid documents.

Cooling Tower Preventative Maintenance and Repair Services

Solicitation ID: 303-4-03012

Status: Awarded

Contact Name: Michelle Jordan

Contact Number: 512-463-0209

Contact Email: michelle.jordan@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/20/2023

Response Due Date: 8/21/2023

Last Modified: 10/10/2023 12:30 pm

Solicitation Description:

SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of preventative maintenance and repair services on cooling tower and associated equipment in various facilities managed by the Texas Facilities Commission located in Austin, Texas. TFC anticipates award to multiple vendors from this solicitation. 

Provide quarterly preventative maintenance on cooling towers and related equipment. Minimum preventative maintenance requirements are listed in Exhibit A. Contractor shall provide all required labor, tools, parts, and materials to complete scheduled maintenance tasks as per manufacturer recommendation.

TFC may, from time to time, request Contractor to complete cooling tower maintenance and/or repair services on an as needed basis. 

See Attachment A – Services Contract for full scope of services.

CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025. The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes. 



Issue RFP

July 20, 2023

Optional Pre-Proposal Conference

August 3, 2023, at 1:30 PM

Optional Jobsite Walk-through/Austin

August 4, 2023, at 2:00 PM

Mandatory Jobsite Walk-through/Houston

August 4, 2023, at 2:00 PM

Deadline for Submission of Questions

August 10, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

August 21, 2023, at 3:00 PM

Expected Contract Start Date

September 1, 2023

Addendum: Addendum Item #1: To POST a revised RFP 303-4-03012 with an updated Schedule of Events to include an additional walk-through for Houston on Wednesday, August 16 at 9:30 AM and to make the Houston walk-throughs optional. Changes are shown in red. Document can be downloaded at the ESBD at the following link: https://www.txsmartbuy.com/esbddetails/view/303-4-03012. Addendum Item #2: To POST recording of the Pre-Proposal Conference. Recording is located on the Bonfire Portal at the following link: https://tfcstate.bonfirehub.com/opportunities/100640. Addendum Item #3: To POST a revised Attachment D – Compensation and Fees. The revised Attachment D - Compensation and Fees has been posted to the ESBD and Bonfire at the links above. Addendum Item #4: To ANSWER questions from potential respondents. 8/15/2023

Class/Item Code(s): 02500-Air Compressors And Accessories
03100-Air Conditioning, Heating, And Ventilating Equipment, Parts And Accessories (See Class 740 Also)
69000-Power Generation Equipment, Accessories, And Supplies
72000-Pumping Equipment And Accessories
91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
91082-Wiring And Other Electrical Maintenance And Repair Services

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
OBR Cooling Towers, Inc. 3495 Columbia Memorial Parkway, League City, Texas 77573 1320000.00 NOT HUB CERTIFIED 10/10/2023 Partial Award
Dynamic Systems, Inc. 2820 Business Park Dr. Buda, TX 78610 1000000.00 NOT HUB CERTIFIED 10/10/2023 Partial Award