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RFP for Boiler Preventative Maintenance and Repair Services

Solicitation ID: 303-4-03010

Status: Awarded

Contact Name: Monica Presson

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/2/2023

Response Due Date: 5/30/2023

Last Modified: 8/30/2023 9:02 am

Solicitation Description:

The Texas Facilities Commission (TFC) is requesting responses to this Request for Proposal, for the provision of preventative maintenance and repair services on boilers and associated equiment for the TFC at various facilities managed by TFC and located throughout Texas with most services taking place in Austin, Texas. TFC managed facilities inlcuding the facilities, locations, buildings, and systems. It is the intention of TFC to make multiple awards from this solicitation. It is the intention of TFC to make multiple awards from this solicitation.

The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

May 2, 2023

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, May 15, 2023,    2:00 PM

PPC 2, May 16, 2023, 11:00 AM

Optional Jobsite Walk-through/Site Visit

May 17, 2023, 10:00 AM

Deadline for Submission of Questions

May 19, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

May 30, 2023, 3:00 PM

Notification for Interview

June 7, 2023

Interview Date

June 13, 2023

Expected Contract Start Date

September 1, 2023

The Mandatory Pre-Proposal Tele-Conferences are schedule for:

PCC 1: 05/15/2023,    2:00 PM

PPC 2: 05/16/2023, 11:00 AM

Attendance of at least (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the Pre-Proposal Conference attendee list shall be allowed to submit a response. Please do not be late.

An optional jobsite walkthrough will be conducted on May 17, 2023, 10:00 AM.

TFC is using the electronic procurement system Bonfire. Proposals shall be uploaded per the instructions in Attachment J - RFP Submission Instructions and Guidelines prior to 3:00 PM on the date specified in the Schedule of Events.

Class/Item Code(s): 28030-Control Cables And Wires, Solid And Stranded, Single And Multiconductor (Up To 600V, For Use In Boiler Controls, Fire Alarms, Motors, Etc.)
82000-Steam And Hot Water Boilers And Steam Heating Equipment
88532-Boiler Water Chemical Treating Compounds
91818-Boiler Chemistry Consulting
96223-Chemical Treatment Of Boiler And Tower Water
98168-Steam Boilers, Steam Heating, And Power Plant Items Rental Or Lease


1ESBD_File_323104_303-4-03010 Attachment A_Service Contract_FINAL.pdfAttachment A - Service Contract
2ESBD_File_323104_303-4-03010_Attachment C_Respondent HSP Entry Guide Version 7.pdfAttachment C - Respondent HSP Entry Guide Version 7
3ESBD_File_323104_303-4-03010 Attachment E_Building and Equipment List-PM Frequency.xlsxAttachment E - Building and Equipment List-PM Frequency
4ESBD_File_323104_Attachment I - Parking Permit for Garage B.pdfAttachment I - Parking Permit for Garage B
5ESBD_File_323104_303-4-03010 Addendum 1.pdfAddendum 1: Provide answers to questions.
6ESBD_File_323104_303-4-03010 Attachment D_Compensation and Fees (Add 2).xlsAttachment D - Compensation and Fees
7ESBD_File_323104_303-4-03010 Addendum 2.pdfAddendum 2: To post an updated RFP Document and Attachment D – Compensation and Fees and provide answers to questions.
8ESBD_File_323104_303-4-03010_Boiler Preventative Maintenance and Repair Services RFP (Add 2).pdfRequest for Proposal Document (Addendum 2)

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
The Brandt Companies, LLC 19001 North Heatherwilde Boulevard, Suite 120, Austin, Texas 78660 1691950.28 NOT HUB CERTIFIED 9/1/2023 Partial Award
Total Boiler and Mechanical, LLC 3358 E Highway 8 Alvin, Texas 77511 1605080.98 NOT HUB CERTIFIED 9/1/2023 Partial Award