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Chiller Preventative Maintenance Services

Solicitation ID: 303-4-03009

Status: Awarded

Contact Name: monica.presson@tfc.texas.gov

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/26/2023

Response Due Date: 6/28/2023

Last Modified: 11/3/2023 3:41 pm

Solicitation Description:

Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission (TFC) is requesting responses to this Request for Proposal for the provision of preventative maintenance and repair services for chillers and associated equipment for TFC located throughout Texas with most services taking place in Austin, TX.

The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

May 26, 2023

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1: June 6, 2023, 11:00 AM

PPC 2: June 7, 2023,   2:00 PM

Optional Jobsite Walk-through/Site Visits:

Location: Austin

June 8, 2023, 10:00 AM

Location: Houston

June 9, 2023, 10:00 AM

Location: Fort Worth

June 12, 2023, 10:00 AM

Location: Waco

June 13, 2023, 10:00 AM

Deadline for Submission of Questions

June 15, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

June 28, 2023, 3:00 PM

Notification for Interview

July 11, 2023

Interview Date

July 18 2023

Award by Commission

August 17, 2023, 9:00 AM

Expected Contract Start Date

September 1, 2023

The Mandatory Pre-Proposal Tele-Conferences are scheduled for:

PPC 1: https://us02web.zoom.us/meeting/register/tZUocO6rrz4iHd17qqFiMX6Aq_JetBIBGxLF

PPC 2: https://us02web.zoom.us/meeting/register/tZYtcu6vrTstHdeMBddImSyHKZfZbJkkPaYJ

Attendance of at least one (1) of the two (2) scheduled pre-proposals tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response. Please do not be late.

Optional jobsite walkthroughs will be conducted between June 8, 2023 and June 13, 2023. 

TFC is using the electronic procurement system, Bonfire. P roposals shall be uploaded per the instructions in Attachment  I - Submission Instructions and Guidelines prior to 3:00 PM on the date specified in the anticiated Schedule of Events.

Class/Item Code(s): 91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
91450-Heating, Ventilating And Air Conditioning (Hvac)
94155-Hvac Systems Maintenance And Repair, Power Plant
99247-Hvac System Testing, Balancing And/Or Troubleshooting Services


1ESBD_File_322796_303-4-03009_Chiller Preventative Maintenance and Repair Services_RFP.pdfRequest for Proposal Document
2ESBD_File_322796_303-4-03009_Attachment A_Service Contract_FINAL.pdfAttachment A - Service Contract
3ESBD_File_322796_303-4-03009_Attachment C_Respondent HSP Entry Guide Version 7.pdfAttachment C - Respondent HSP Entry Quick Guide
4ESBD_File_322796_Attachment H - Parking Permit for Garage B.pdfAttachment H - Parking Permit for Garage B
5ESBD_File_322796_303-4-03009 Addendum 1.zipAddendum 1: Provide attendee lists and answers to questions.
6ESBD_File_322796_303-4-03009 Addendum 2.zipAddendum 2: Provides updated Attachment D - Compensation and Fees and Onsite Tour Attendance List.
7ESBD_File_322796_303-4-03009_Attachment D_Compensation and Fees-Add 2.xlsxAttachment D - Compensation and Fees
8ESBD_File_322796_303-4-03009 Addendum 3.zipAddendum 3: Post an updated RFP Document and answer questions.

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Johnson Controls Inc 401 Center Ridge Drive, Suite 400, Austin, TX 78753 2257991.87 NOT HUB CERTIFIED 11/1/2023 Full Award
Trane US Inc 9801 Metric Blvd, Suite 400, Austin, TX 78758 2366016.00 HUB CERTIFIED 11/1/2023 Full Award
The Brandt Companies, LLC 1901 North Heatherwilde Blvd, Ste. 120, Pflugerville, TX 78660 1000000.00 NOT HUB CERTIFIED 11/1/2023 Full Award