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RFP for Full-Service Maintenance Services for CPA Data Center, Austin, TX

Solicitation ID: 303-4-03008

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/14/2023

Response Due Date: 8/22/2023

Last Modified: 9/11/2023 12:37 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the Full-Service Maintenance Services for CPA Data Center in Lyndon B. Johnson Building located at 111 E. 17th Street, Austin, TX 78701. TFC anticipates award to a single vendor from this solicitation.

a)      Awarded Contractor shall provide twenty-four (24) hour, seven (7) day per week full-service maintenance for the facility systems, including scheduled and remedial maintenance. Facility systems consist of the following:

i)       Electrical Systems:

(1)   the automatic transfer switch

(2)   power distribution units

(3)   remote power panels

(4)   the uninterruptible power supply

(5)   the generator

(6)   transformers

(7)   switchgear

(8)   electrical panels

ii)     Mechanical Systems:

(1)   computer room air conditioning units

(2)   the chilled water distribution loop in Data Center

(3)   chilled water booster pumps

(4)   variable air volume terminals and controls

(5)   condensate and non-potable water units

(6)   smardt chiller

iii)   Special Systems:

(1)   water leak detection system

(2)   fire detection and alarm systems

(3)   the FM-200 System

(4)   the pre-action fire alarm system

b)     See Attachment A – Services Contract for full scope of required services.

2)    CONTRACT TERM: This service shall be for a period beginning on September 1, 2023 and shall expire on August 31, 2025.  The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

3)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

July 14, 2023

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, July 20, 2023, 10:00 AM

PPC 2, July 21, 2023, 2:00 PM

Optional Jobsite Walk-through

July 25, 2023, 10:00 AM

Deadline for Submission of Questions

August 8, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

August 22, 2023, 3:00 PM CDT

Interview Date

August 30, 2023

Expected Contract Start Date

October 1, 2023

Class/Item Code(s): 91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
93609-Alarm Equipment Maintenance/Repair (Fire, Etc.)
93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair
93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair
95815-Building And Facilities Management Services
95878-Property Management Services


1ESBD_File_329975_Attachment A Services Contract Template.pdfService Contract Template
2ESBD_File_329975_Attachment C - HUB Compliance Reporting System - Online Process Guide.pdfHSP Online Resource Guide - Contains instructions on how to upload HSP into B2G.
3ESBD_File_329975_Attachment D - Compensation and Fees.xlsxCompensation and Fees (XLSX)
4ESBD_File_329975_Attachment E - Building and Equipment List-PM Frequency.pdfBuilding and Equipment List/PM Frequency
5ESBD_File_329975_Attachment I - Procedures and Guidelines for Safely Working in the Data Center.pdfProcedures and Guidelines for Safely Working in the Data Center
6ESBD_File_329975_Attachment J - Equipment Maintenance Schedules and Scopes.pdfEquipment Maintenance Schedules and Scopes
7ESBD_File_329975_Attachment M - Parking Permit.pdfAttachment M - Parking Permit - Used for optional walkthrough to be held July 25th at 10:00 AM.
8ESBD_File_329975_4-03008 Addendum 1.pdfIncludes registration lists from pre-proposal conferences.
9ESBD_File_329975_303-4-03008 Request for Proposal Addendum 1.docxRequest for Proposal Document - Modified Addendum 1
10ESBD_File_329975_RFP 303-4-03008 Addendum 2.pdfAddendum 2 - Extends deadline to August 22, 2023 at 3:00 PM CDT
11ESBD_File_329975_RFP 303-4-03008 Addendum 3.pdfAddendum 3 - Includes Q&A

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
JM Engineering, LLC 2013 Wells Branch Parkway, Suite 117, Austin, TX 78728 532532.68 NOT HUB CERTIFIED 9/11/2023 Full Award