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RFP for Emergency Generators, Automatic Transfer Switches-Preventative Maintenance, Repair and Renta

Solicitation ID: 303-4-03005

Status: Awarded

Contact Name: Monica Presson

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/13/2023

Response Due Date: 5/11/2023

Last Modified: 6/20/2023 10:19 am

Solicitation Description:

Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission (TFC) is requesting responses to this Request for Proposal for the provision of inspections, preventative maintenance, remedial repair, and emergency repair for emergency generators, automatic transfer switches, associated systems, and as needed generator rental services in various facilities managed by the Texas Facilities Commission (TFC) and located throughout Texas with most services taking place in Austin, Texas. 

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

April 13, 2023

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, April 25, 2023, 11:00 AM

PPC 2, April 26, 2023, 2:00 PM

Optional Jobsite Walk-through/Site Visit

April 27, 2023, 10:00 AM

Deadline for Submission of Questions

April 28, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

May 11, 2023, 3:00 PM

Notification for Interview

May 18, 2023

Interview Date

May 23, 2023

Expected Contract Start Date

September 1, 2023


The Pre-Proposal Tele-Conferences are scheduled for:

PPC 1: 04/25/2023, 11: 00 AM

PPC 2: 04/26/2023,   2:00 PM

Pre-registration for the pre-proposal tele-conferences is required. 

Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response. Please do not be late.

An optional jobsite walkthrough will be conducted on April 27, 2023 at 10:00 AM. The building walkthrough will include visits to various buildings located in Austin, TX. Meeting Location:

Central Services Building, 1711 San Jacinto, Austin, TX 78701

There is metered parking on the street, or free parking available on the top level of State Garage B, 1511 San Jacinto, Austin, TX. Print out the Attachment I - Parking Permit for Garage B to place on your dashboard. You will be met at the front entrance by Monica Presson. Please do not be late.

All attendees shall sign "Onsite Tour Attendance Sheet" for each location. Copies of the sign in sheets will be provided through an addendum which will be posted on the Electronic State Business Daily. 

Class/Item Code(s): 91082-Wiring And Other Electrical Maintenance And Repair Services
93625-Electrical Equipment (Except Cable And Wires, And Lighting Fixtures) Maintenance And Repair
93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair
98143-Generator Rental Or Lease


1ESBD_File_321438_303-4-03005_Emergency Generators and Automatic Transfer Switches RFP (Rev. 1.0).pdfRFP Document
2ESBD_File_321438_303-4-03005_Attachment A_Contract Template.pdfContract Template
3ESBD_File_321438_303-4-03005_Attachment D_Compensation and Fees.xlsxCompensation and Fees
4ESBD_File_321438_303-4-03005_Attachment E_Facilities and Equipment List.xlsxFacilities and Equipment List
5ESBD_File_321438_303-4-03005_Attachment I_Parking Permit for Garage B.pdfParking Permit for Garage B
6ESBD_File_321438_303-4-03005 Attachment C - HUB Compliance Reporting System.pdfHUB Compliance Reporting System
7ESBD_File_321438_303-4-03005 Addendum 1.zipAddendum 1: Update changes into the Request for Proposal Document, provide sign-in sheets from optional building walkthrough, and provide copies of the mandatory Pre-Proposal Registration List.

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
-- -- -- -- -- No Award