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RFP for Full-Service Elevator Maintenance Services, Austin, TX

Solicitation ID: 303-4-03004

Status: Awarded

Contact Name: monica.presson@tfc.texas.gov

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/4/2023

Response Due Date: 5/4/2023

Last Modified: 6/30/2023 9:46 am

Solicitation Description:

Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission (TFC) is requesting responses to this Request for Proposal for the provision of full routine maintenance, preventative maintenance, and repair services on elevators in multiple state office buildings located in Austin, Texas. The purpose of this contract is to place into operation a continuing system of full preventative and routine maintenance, providing necessary systematic and periodic service and maintenance of specified elevator equipment in various facilities owned by the Texas Facilities Commission. It is TFC’s intention to award each grouping to separate Vendors.



Issue RFP

April 4, 2023

Mandatory Pre-Proposal Tele-Conferences

(Respondents are required to attend only one of the scheduled meetings)

PPC 1, April 18, 2023,   2:00 PM

PPC 2, April 19, 2023, 11:00 AM

Optional Building Walk-through

April 20, 2023, 10:00 AM

Deadline for Submission of Questions

April 21, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

May 4, 2023, 3:00 PM

Notification for Interview

May 11, 2023

Interview Date

May 16, 2023

Award by Commission

June 15, 2023, 9:00 AM

Expected Contract Start Date

September 1, 2023


The Pre-Proposal Tele-Conferences are scheduled for:

PPC 1: 04/18/2023,  2:00 PM

PPC 2: 04/19/2023, 11:00 AM

Pre-registration for the pre-proposal tele-conferences is required.

Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those   Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response.  Please do not be late.

An optional building walkthrough will be conducted on Thursday, April 20, 2023, 10:00 AM. The building walkthrough will include visits to various buildings to see elevators and mechanical rooms representative of new to old elevators in operation located in Austin, Texas. Meeting location:

Central Services Building, 1711 San Jacinto, Austin, TX 78701

You will be met at the front entrance by Monica Presson. Please do not be late.

Electronic Submission: TFC is using the electronic procurement system Bonfire for proposal submission. Proposals shall be uploaded per the instructions in Attachment I - RFP Submission Instructions and Guidelines prior to 3:00 PM on the date specified in the Schedule of Events. In order to ensurethat all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to the deadline date. Facsimile and email proposals are not acceptable responses to this RFP.

Class/Item Code(s): 91013-Elevator Installation, Maintenance And Repair
90934-Conveying Systems: Elevators, Lifts, Etc.

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
EMR Elevator Services Inc 100 Ezell Drive, Ste. 102, Desoto, TX 75115 2845040.00 HUB CERTIFIED 9/1/2023 Full Award