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RFP for Custodial Services, Austin, El Paso, Houston, Fort Worth, and Waco, Texas

Solicitation ID: 303-4-03003

Status: Closed

Contact Name: monica.presson@tfc.texas.gov

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/17/2023

Response Due Date: 6/14/2023

Last Modified: 6/14/2023 3:01 pm

Solicitation Description:

Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of custodial services in various facilities managed by the Texas Facilities Commission located in Austin, El Paso, Houston, Fort Worth, and Waco, Texas. It is the intention of TFC to make multiple awards from this solicitation.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to the prospective Respondents through a posting of an addendum on the ESBD.

The solicitation for this RFP will proceed according to the following schedule:



Issue RFP

April 17, 2023

Optional Pre-Proposal Tele-Conferences

April 25, 2023, 2:00 PM

Mandatory Multiple Walkthroughs by Grouping:

Location: Austin

April 26, 2023, 9:00 AM

Location: Austin

April 27, 2023, 9:00 AM

Location: El Paso

May 1, 2023, 10:00 AM

Location: El Paso

May 2, 2023, 10:00 AM

Location: Houston

May 3, 2023, 10:00 AM

Location: Houston

May 4, 2023, 10:00 AM

Location: Fort Worth

May 5, 2023, 10:00 AM

Location: Fort Worth

May 8, 2023, 10:00 AM

Location: Waco

May 9, 2023, 10:00 AM

Location: Waco

May 10, 2023, 10:00 AM

Deadline for Submission of Questions

May 11, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

May 25, 2023, 3:00 PM

Notification for Interview

June 1, 2023

Interview Date

June 6, 2023

Award by Commission

July 20, 2023 9:00 AM

Expected Contract Start Date

September 1, 2023


The Optional Pre-Proposal Tele-Conference is scheduled for:

PPC 1: 4/25/2023, 2:00 PM

Pre-registration for the Pre-Proposal Tele-Conference is required.

A recording of the Optional Pre-Proposal will be available online. 

Mandatory jobsites walkthroughs will be conducted between April 26, 2023 and May 10, 2023 for multiple locations. 

All attendees shall sign "Onsite Tour Attendance Sheet" for each location. Copies of the sign in sheets will be provided through an addendum which will be posted on the Electronic State Business Daily. Only attendees of the mandatory walk-thru will be allowed to submit a response.

Electronic Submission: TFC is using the electronic procurement system Bonfire. Proposals shall be uploaded per the instructions in Attachment K - RFP Submission Instructions and Guidelines prior to 3:00 PM on the date specified in the Schedule of Events. In order to ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process one (1) day prior to deadline date. Facsimile and email proposals are not acceptable responses to this RFP.

Class/Item Code(s): 91039-Janitorial/Custodial Services


1ESBD_File_321193_303-4-03003 Custodial Services_RFP Rev 1.0.pdfRequest for Proposal Document
2ESBD_File_321193_303-4-03003_Attachment A_Contract Template.pdfContract Template
3ESBD_File_321193_303-4-03003_Attachment D_Compensation and Fees.xlsxCompensation and Fees
4ESBD_File_321193_303-4-03003_Attachment E_TFC Building Listing.pdfTFC Building Listing
5ESBD_File_321193_303-4-03003_Attachment H_Scopes of Work.pdfScopes of Work
6ESBD_File_321193_303-4-03003_Attachment I_Service_Classes_and_Requirements.pdfService Classes and Requirements
7ESBD_File_321193_303-4-03003_Attachment J - Scored Evaluation Materials.pdfScored Evaluation Materials
8ESBD_File_321193_303-4-03003 Attachment C - HUB Compliance Reporting System.pdfHUB Compliance Reporting System
9ESBD_File_321193_303-4-03003 Addendum 1.pdfAddendum 1: Answers to Questions
10ESBD_File_321193_303-4-03003Addendum 2.pdfAddendum 2: Answers to Questions
11ESBD_File_321193_303-4-03003 Addendum 3.pdfAddendum 3: Answers to Questions
12ESBD_File_321193_303-4-03003 Addendum 4.zipAddendum 4 - Update RFP Document to incorporate the following changes: Correct jobsite walkthrough name and address for the Austin location and add two more dates for HHSC Building walkthroughs.
13ESBD_File_321193_303-4-03003 Addendum 5.zipAddendum 5: Update Request for Proposal Document incorporating HUB email address, Pre-Proposal Conference Attendee List, Post recording of the optional Pre-Proposal, and provide answers to questions.
14ESBD_File_321193_303-4-03003 Addendum 6.zipAddendum 6 - Update RFP Document to delete the following changes: Certified Check or Cashier's Check and provide answers to questions.
15ESBD_File_321193_303-4-03003 Addendum 7.zipAddendum 7 - Update RFP Document to modify the proposal due date.
16ESBD_File_321193_303-4-03003 Addendum 8.zipAddendum 8: Extend RFP deadline, provide sign-in sheets from building walkthroughs, and answer questions.