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Inspection, Service and Repairs of Life Safety Systems to TFC Buildings Statewide

Solicitation ID: 303-3-04604

Status: Awarded

Contact Name: James Gonzalez

Contact Number: 512-936-0647

Contact Email: james.gonzalez@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 6/28/2023

Response Due Date: 8/2/2023

Last Modified: 8/25/2023 3:46 pm

Solicitation Description:




Fire Protection Equipment and Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws of Life, Fire Protection Material Treatment, Firestop and Fire Barriers, etc. Inspection, Maintenance and Repair


SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for a contractor to provide inspections, service, and repairs of all Life Safety systems in various facilities managed by the Texas Facilities Commission located statewide. TFC anticipates award to multiple vendors from this solicitation, one vendor for each location.


A.      Contractor shall provide all labor, tools, materials and equipment to provide inspections, service, and repairs of all life safety systems to the following TFC-owned buildings:

1) Elias Ramirez Building (ERB), 5425 Polk Ave., Houston, TX 77011

2) El Paso State Office Building (ELP), 401 East Franklin, El Paso, TX 79901

3) Fort Worth State Office Building (FTW), 1501 Circle Dr., Fort Worth, TX 76119., and

4) Waco State Office Building (WAC), 801 Austin Ave., Waco, TX 76701


B.    Life Safety System shall include, but not be limited to, the following:

1) Fire alarm inspection and service

2) Fire sprinkler inspection and service

3) Fire backflow inspections and service

4) Fire alarm monitoring and service

5) Damper inspections and service

6) Kitchen hood inspections and cleaning and service

7) Fire Extinguisher maintenance and service

8) Fire hydrant inspection and service

9) Fire pump inspection and service


C.       Contractor shall have a minimum of five (5) years’ experience inspecting and testing all systems listed above for State compliance.


D.      Required Licenses and Certifications.

1)   Contractor shall possess the following licenses:

a) A Fire Extinguisher License (FEL)

b) A Fire Alarm License (FAL)

i. Fire Alarm License (FAL), National Institute of Certifying Engineering Technologies (NICET) Level 2 for all Fire alarm system annual inspections and service, repairs, etc.



2)   Contractor shall possess a Responsible managing employee (inspection) (REM-I) for the following certifications:

a) Backflow certification

b) Fire Hydrant certification (required for all sprinkler and Dry systems, Pre-Action, fire pumps systems,)

c) Fire extinguisher Class A (FEL-A) certification

d) Fire Alarm or Fire Suppression Nicet Level 2 certifications

i. Class A and Nicet Level 2 certifications will be required for clean agent system, kitchen hood systems, and all other suppression systems.

E.    All inspections, maintenance, service, and repairs shall be in accordance with the applicable requirements set forth in the latest edition of the following codes and standards:

1) National Fire Protection Association (NFPA) 1

2) NFPA 72

3) NFPA 101

4) NFPA 2001

5) NFPA 25


F. Frequency of Inspections

1) Inspections on all types of fire extinguishers shall be done both monthly and annually.

2) Fire sprinkler systems per NFPA 25

3) Fire sprinkler per NFPA 13

4) Fire alarm per NFPA 72

5) Fire extinguishers per NFPA 10

6) Inspections on fire alarm panels shall be done annually.

7) Inspections on Back flows, Hydrants, Kitchen Hoods, Fire Dampers shall be done in accordance with state and local codes.

G. Building Configuration

1)   ERB (Houston, TX)

a) Square footage of building is approximately 239,271 sq. ft.

b) Fire Alarm Systems are monitored in building.

c) ERB has a Notifier NFS2-640 fire alarm system


2)   El Paso State Office Building (El Paso, TX)

a) Square footage of building is approximately 126,731 sq. ft.

b) Fire Alarm Systems are monitored in building, not monitored in parking garage.

c) ELP has Notifier NFPA 72A fire alarm system,


3) FTW (Fort Worth, TX)

a) Square footage of building is approximately 71,709 sq. ft.

b) Fire Alarm Systems are monitored in building.

c) ERB has a Central Sprinkler System,


4) Waco State Office Building (Waco, TX)

a) Square footage of building is approximately 110,000 sq. ft.


b) Fire Alarm Systems are monitored in building.

c) WAC has a Notifier AFP-400 fire alarm system


H. Reports

1)   Contractor shall provide National Fire Protection Association (NFPA) inspection reports and all other documentation including, but not limited to, Device pass/fail locations. Documentation shall be provided upon completion of inspection and repairs. Submission of all reports and proof of all repairs made from the inspections shall be provided to the TFC contract manager or point of contact. Frequency of reports shall be in accordance with appropriate NFPA code requirements.

2)   Contractor shall be required to retain reports for a minimum of five (5) years from the date the report is issued to stay compliant with NFPA and Texas’ State Fire Marshal’s Office (SFMO) requirements.


CONTRACT TERM:  This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025. The contract may be renewed for two additional one (1)-year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.


OPTIONAL PRE-PROPOSAL CONFERENCES: The optional pre-proposal conferences are scheduled for Wednesday, July 12, 2023 @ 2:00 PM and Thursday, July 13, 2023 @ 10:00 AM.

Pre-registration for the pre-proposal tele-conferences is required. Register for the tele-conferences at the links below:

7/12th Conference: https://us02web.zoom.us/meeting/register/tZUvcu2opzsuEt0lvcDl_7Pf83IAjr3h108L

7/13th Conference: https://us02web.zoom.us/meeting/register/tZcqc-igqjItH9B0ivLhl9cmA9G6CDd9tp-M


TFC is using the eProcurement system Bonfire.  Respondents must register for a Bonfire account (No Charge) to submit a response.  Respondents must submit their responses/submittals at the following link:  https://tfcstate.bonfirehub.com/opportunities/97623




Issue RFP

June 28, 2023

Optional Pre-Proposal Tele-Conferences

(Respondents are required to attend one of the meetings)

PPC 1, July 12,2023 2:00 PM

PPC 2, July 13, 2023, 10:00 AM

Deadline for Submission of Questions

July 19, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

July 26, 2023, 3:00 PM

Notification for Interview

August 4, 2023

Interview Date

August 17, 2023

Expected Contract Start Date

September 1, 2023

Class/Item Code(s): 93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Johnson Controls Fire Protection 401 Center Ridge Dr. 265076.00 NOT HUB CERTIFIED 8/25/2023 Full Award