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RFP Asset Management System Conversion

Solicitation ID: 303-3-03381

Status: Closed

Contact Name: Michelle Jordan

Contact Number: 512-463-0209

Contact Email: michelle.jordan@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 12/15/2022

Response Due Date: 1/13/2023

Last Modified: 1/13/2023 3:02 pm

Solicitation Description:

SCOPE: Pursuant to Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for asset management conversion and implementation for the Texas Facilities Commission located in Austin, Texas. Services are anticipated to be completed in three phases:

a) Assess and Evaluate: Review current asset inventory, policies, procedures, SPA requirements, State and Surplus Requirements and CAPPS asset management system requirements.

b) Validation and Reconciliation: Validate current assets and reconcile data to actual assets.

c) Conversion: In collaboration with fiscal and asset management group, develop and finalize conversion process and policies for conversion to new CAPPS system. Includes training of staff and documentation of processes and training materials.

d) Asset data validation and reconciliation must be complete and ready for conversion process by June 1, 2023.

CONTRACT TERM: This service shall commence on the date the contract, as defined below, is executed by both parties, and shall be completed no later than August 31, 2023.


a) Contractor or assigned personnel must have 7 years' experience with CAPPS system.

b) Contractor or assigned personnel must have 7 years' experience with SPA system.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

Issue RFP: December 15, 2022

Optional Pre-Submittal Conference:  December 20, 2022 at 11:00 AM

Deadline for Submission of Questions: December 22, 2022 at 3:00 PM

Deadline for Submission of Proposals:  January 13, 2023 at 3:00 PM

Interviews if Needed:  January 24, 2023

The optional pre-submittal conferences will be held on December 20, 2022, at 11:00 AM. Pre-registration is required to participate in the teleconference. Pre-Registration is required.

Class/Item Code(s): 92024-*Data Conversion Services
95805-Asset Management Services
95816-Business Management Services