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Managed Parking Services (Austin, TX)

Solicitation ID: 303-3-00318

Status: Awarded

Contact Name: Monica Presson

Contact Number: 512-463-1879

Contact Email: monica.presson@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 11/3/2022

Response Due Date: 11/29/2022

Last Modified: 1/26/2023 9:53 am

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.2035, Lease of Space in State-Owned Lots and Garages; Private Commercial Use, Section 2165.001, Custodianship of State property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the management of commercial use of State parking facilities owned by the Texas Facilities Commission located in Austin, Texas. Parking operations will include use of State parking facilities for, but are not limited to, special events at the locations listed below:

a)      Capitol Complex area;

b)     Bob Bullock Museum;

c)      Moody Center;

d)     University of Texas home football, basketball, volleyball games and/or other athletic events;

e)      Concerts, daily and special events held in Downtown Austin area including events near the 2nd Street District, 4th Street Warehouse District, and West End – 6th Street area;

f)       Special events held in Republic Park, Square Park, Austin Music Hall, Ballet Austin, and Austin City Limit Live @ Moody Theater; and

g)      Austin City Limits Music Festival, SXSW, Art City Austin, Reggae Fest, COTA/Formula 1, and events requested to be held on State properties.

2)    PAYMENT STRUCTURE OPTIONS: TFC shall award a contract based upon the following Payment Structure Option:

a)      Revenue Sharing Model – TFC shall be paid based on a percentage of gross revenue collected by the Contractor. The Contractor revenue percentage amount is taxable sales. The Contractor is responsible for and shall pay State sales tax on their revenue.

3)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

November 3, 2022

Mandatory Pre-Proposal Tele-Conferences

 (Respondents are required to attend only one of the scheduled meetings)

PPC 1, November 15, 2022, 2:00 PM

PPC 2, November 16, 2022, 11:00 AM

Deadline for Submission of Questions

November 18, 2022, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

November 29, 2022, 3:00 PM

Notification for Interview

December 2, 2022

Interview Date

December 6, 2022

Expected Contract Start Date

January 9, 2023


i)       The Pre-Proposal Tele-Conferences are scheduled for:

PPC 1: 11/15/2022, 2:00 PM

PPC 2: 11/16/2022, 11:00 AM

ii)     Pre-registration for the pre-proposal tele-conferences is required. Register for the tele-conferences at the links in the RFP.

iii)    Attendance of at least one (1) of the two (2) scheduled pre-proposal tele-conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference attendee list shall be allowed to submit a response.  Please do not be late.

Class/Item Code(s): 95872-Parking Management Services (Incl. Operations, Admissions, And Supervision)

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
HBA Parking Systems, Inc 209 W 9th Street, Suite B103, Austin, Texas 78701 0 NOT HUB CERTIFIED 2/1/2023 Full Award
LAZ Parking Texas, LLC 515 Congress, Ste. 2240, Austin, TX 78701 0 NOT HUB CERTIFIED 2/1/2023 Full Award