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RFQ for External Construction Audit Services

Solicitation ID: 303-2-01971

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/24/2022

Response Due Date: 6/14/2022

Last Modified: 8/9/2022 9:47 am

Solicitation Description:


SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rule and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide construction auditing services for construction manager at risk (CMR) and design-build (D-B) delivery methods expenses in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (RFQ).

CONTRACT TERM: It is the intention of TFC to award a Contract for services not to exceed $100,000 for the initial term of the project plus three (3) 1-year renewal options. Services undertaken pursuant to this RFQ will be required to commence within fifteen (15) calendar days of delivery of Notice to Proceed and shall be completed within one year of Notice to Proceed.

PROJECT DESCRIPTION

1)                    Texas Facilities Commission is one of the 25 largest agencies as determined by Texas Government Code 2261.258. Construction contracts comprise the largest portion of contracting efforts with projects that can span multiple years of variable complexity. TFC is soliciting submittals from qualified RESPONDENTs, hereafter referred to as RESPONDENT(s) and/or VENDOR(s), who have significant experience in providing construction auditing services for projects funded with State of Texas funds.

2)                    The basic services are outlined in the Scope of Work.

SCOPE OF WORK

1)                    TFC is soliciting statements of qualifications from firms with an established history of providing construction auditing services for construction manager at risk (CMR) and design-build (D-B) delivery methods in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (RFQ).

2)                 Specific requirements include, but are not limited to, performing a review of billings on CMR and D-B projects for compliance with the contract, amendments to the contract, procurement, response to procurement and terms of agreements.

3)                 Examples of tasks and activities include but are not limited to:

a)                 Review the contractor’s method for computation of any construction cost to be reimbursed requiring prior approval by TFC if provided by the contract agreement.

b)                 Determine whether the contractor’s charges for labor and labor burden, materials and equipment are in accordance with the terms of the contract agreement.

c)                  Review to ensure that all specified bonds and insurance are actually purchased by the contractor for the specified amount as stated in the contract agreement.

d)                 Obtain from the contractor copies of subcontractor agreements between the contractor and its respective subcontractors.

e)                 Review of subcontractor status reports to determine change order activity by subcontractor.

f)                   Review a sample of subcontract change orders for compliance with the contract. 

g)                 Review the subcontractor’s current schedule of values and compare to what is billed on the owner payment application.

h)                 Review of subcontracts for allowances and back charges.

i)                   Assess documentation for status of lien waivers and final lien waivers.

j)                   Review applications for payment and review the underlying documentation to determine whether amounts are reimbursable and reasonable in accordance with the terms of the contract.

k)                 Review for any job-owned equipment to ensure that appropriate credit is received for all equipment purchased and charged to the job.

l)                   Review a sample of change order requests submitted by the contractor and determine whether amounts are reimbursable in accordance with the terms of the contract.

m)               Analyze the contractor’s accounting for “allowance” and “contingency” items and verify that they have been incurred in accordance with the terms of the contract.

n)                 Review of change orders, and that any planned specifications and/or quantities are reconciled.

o)                 Select a sample of costs incurred by contractor and determine if there are any credits due from the contractor related to discounts, rebates, sales of surplus material, dividends, and refunds or any nature and determine whether the credits have been properly applied for the benefit of TFC.

p)                 Reconcile the final contractor’s application and certificate for payment for selected line items to the contractor’s cost reports and schedule of construction costs incurred to date as submitted by the contractor.

q)                 Review and assist in calculations of shared savings, when applicable.

r)                  Written report summarizing the results of the reviews and conclusions related to the objectives of the construction audit services.

s)                  Documentation such as analysis worksheets, document exhibits, and any other work performed to support conclusions.

t)                  Provide a written report to TFC on finding of reviews and any potential costs recovery items.

4)                 State Auditor Requirements:

a)                 State Auditor will receive a copy of the contract between the agency and the contractor.

b)                 State Auditor will receive a copy of the contractor's final report.

c)                  State Auditor has access to working papers related to procured services.

d)                 State Auditor has access to all draft and final reports and memoranda of discussions with agency management.

5)                 In accordance with records retention requirements, successful respondent will maintain all evidence and work products in the performance of this section.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.

 

EVENT

DATE

 

 Issue RFQ

5/24/2022


Deadline for Submission of Questions

6/03/2022

Friday, 12:00 Noon CT

TFC's Response to Questions

6/08/2022

 

Deadline for Submission of Qualifications

6/14/2022

Tuesday @ 3:00 PM CT

Interview of Qualified Respondent(s)

6/22/2022

 



Class/Item Code(s): 91804-Accounting/Auditing/Budget Consulting
94620-Auditing
94648-Financial Advisor

Attachments

#NameDescription
1ESBD_File_285981_2-01971 RFQ Document.docxRequest for Qualifications Document
2ESBD_File_285981_Attachment B Professional Services Agreement Template.pdfProfessional Services Agreement Template
3ESBD_File_285981_Attachment C - HUB Subcontracting Plan.pdfHUB Subcontracting Plan Forms
4ESBD_File_285981_2-01971 Addendum 1.pdfAddendum 1 - Includes Q&A

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
R. L. Townsend & Associates 5056 Tennyson Parkway, Suite 100, Plano, TX 75024 100000 HUB CERTIFIED 8/2/2022 Full Award