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RFP for Cost Allocation Services

Solicitation ID: 303-2-01456

Status: Awarded

Contact Name: Michelle Jordan

Contact Number: 512-463-0209

Contact Email: michelle.jordan@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 3/1/2022

Response Due Date: 3/31/2022

Last Modified: 4/29/2022 10:22 am

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal (RFP) for the provision of cost allocation services for indirect administrative costs and cost recovery rate setting.

2)    BUDGET: It is the intention of TFC to award a Contract for services not to exceed $50,000.

3)    CONTRACT TERM: The services are anticipated to commence within fifteen (15) days of delivery of Notice to Proceed and be completed within ninety (90) days.


a)     TFC is soliciting proposals from qualified respondents who have significant experience in providing cost allocation services for state agencies incurring indirect administrative costs with several cost recovery programs that must recover their program costs.

b)     The basic services are outlined in the Scope of Work.


a)     TFC is soliciting proposals from firms with an established history of providing cost accounting allocation services for state agency programs which contribute to agency indirect administrative costs as well as direct expenditures in accordance with the terms, conditions, and requirements set forth in this RFP.

b)     Specific requirements include, but are not limited to, the following activities:

i)      Review and provide cost allocation for indirect costs and recovery methodologies as well as rate setting for cost recovery programs that contribute to direct and indirect costs.

ii)     Interview program staff to understand current cost allocation methodologies. Based on findings, provide multiple methods in allocating costs incurred by cost-recovery programs applicable to agency business model. These costs include direct and indirect costs.

iii)   Review cost recovery rate calculations and methodologies associated with rates used for cost recovery. Provide updates as needed using existing method. Provide new methods based on findings or interviews and results of new calculations when applying new recovery approach for management decision.

iv)   Recalculate outdated cost allocation based on recovery methodologies established. Based on new information gathered to create new methodologies due to organizational and programmatic changes, recalculate allocation with current costs. Provide comparison of results when applying various methodologies if other methodologies are more consistent with current business model.

v)     Review statistics applied to cost allocation/recovery and provide a report of findings for management to make informed decision to support changes, updates, and edits.

vi)   Identify and review potential revenue enhancement opportunities with TFC.

vii)  Review new or updated federal (federal surplus program) or State policy with TFC and report impact to allocation methodologies, if applicable.

viii)          Onsite visits will be considered as needed to avoid delay to the review.


 SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)     The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

March 1, 2022

Optional Pre-Proposal Tele-Conference

PPC 1, March 10, 2022, 1:00 PM

Deadline for Submission of Questions

March 23, 2022, 12:00 Noon

Deadline for TFC's Response to Questions

March 25, 2022

Deadline for Submission of Proposals/RFP Opening

March 31, 2022, 3:00 PM

Notification for Interview

April 6, 2022

Interview Date

April 13, 2022

Expected Contract Start Date

April 20, 2022


Class/Item Code(s): 94610-Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
94611-Accounting Services (Not Otherwise Classified)
94631-Certified Public Accountant (Cpa) Services


1ESBD_File_276330_AP152 Form.pdfAttachment C - AP152 Form
2ESBD_File_276330_Attachment E.pdfCriminal Background Check
3ESBD_File_276330_RFP 303-2-01456 - Addendum 1.docxRevised RFP Document from Addendum 1
4ESBD_File_276330_Addendum 2-01456.pdfAddendum 1

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
MGT of America Consulting, LLC 1999 Bryan St., Ste. 900, Dallas, TX 75201 21400.00 NOT HUB CERTIFIED 4/29/2022 Full Award