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RFP for Cost Allocation Services |
Solicitation ID: 303-2-01456
Status: Awarded
Contact Name: Michelle Jordan
Contact Number: 512-463-0209
Contact Email: michelle.jordan@tfc.texas.gov
Response Due Time: 3:00 PM
Agency/Texas SmartBuy Member Number: 303
Days Solicited: 21+ Days for Solicitation Notice
Solicitation Posting Date: 3/1/2022
Response Due Date: 3/31/2022
Last Modified: 4/29/2022 10:22 am
Solicitation Description:
1) SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal (RFP) for the provision of cost allocation services for indirect administrative costs and cost recovery rate setting. 2) BUDGET: It is the intention of TFC to award a Contract for services not to exceed $50,000. 3) CONTRACT TERM: The services are anticipated to commence within fifteen (15) days of delivery of Notice to Proceed and be completed within ninety (90) days. a) TFC is soliciting proposals from qualified respondents who have significant experience in providing cost allocation services for state agencies incurring indirect administrative costs with several cost recovery programs that must recover their program costs. b) The basic services are outlined in the Scope of Work. a) TFC is soliciting proposals from firms with an established history of providing cost accounting allocation services for state agency programs which contribute to agency indirect administrative costs as well as direct expenditures in accordance with the terms, conditions, and requirements set forth in this RFP. b) Specific requirements include, but are not limited to, the following activities: i) Review and provide cost allocation for indirect costs and recovery methodologies as well as rate setting for cost recovery programs that contribute to direct and indirect costs. ii) Interview program staff to understand current cost allocation methodologies. Based on findings, provide multiple methods in allocating costs incurred by cost-recovery programs applicable to agency business model. These costs include direct and indirect costs. iii) Review cost recovery rate calculations and methodologies associated with rates used for cost recovery. Provide updates as needed using existing method. Provide new methods based on findings or interviews and results of new calculations when applying new recovery approach for management decision. iv) Recalculate outdated cost allocation based on recovery methodologies established. Based on new information gathered to create new methodologies due to organizational and programmatic changes, recalculate allocation with current costs. Provide comparison of results when applying various methodologies if other methodologies are more consistent with current business model. v) Review statistics applied to cost allocation/recovery and provide a report of findings for management to make informed decision to support changes, updates, and edits. vi) Identify and review potential revenue enhancement opportunities with TFC. vii) Review new or updated federal (federal surplus program) or State policy with TFC and report impact to allocation methodologies, if applicable. viii) Onsite visits will be considered as needed to avoid delay to the review. SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD. a) The solicitation process for this RFP will proceed according to the following schedule: EVENT DATE Issue RFP March 1, 2022 Optional Pre-Proposal Tele-Conference PPC 1, March 10, 2022, 1:00 PM Deadline for Submission of Questions March 23, 2022, 12:00 Noon Deadline for TFC's Response to Questions March 25, 2022 Deadline for Submission of Proposals/RFP Opening March 31, 2022, 3:00 PM Notification for Interview April 6, 2022 Interview Date April 13, 2022 Expected Contract Start Date April 20, 2022
Class/Item Code(s):
94610-Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
94611-Accounting Services (Not Otherwise Classified)
94631-Certified Public Accountant (Cpa) Services
Attachments
# | Name | Description |
---|---|---|
1 | ESBD_File_276330_AP152 Form.pdf | Attachment C - AP152 Form |
2 | ESBD_File_276330_Attachment E.pdf | Criminal Background Check |
3 | ESBD_File_276330_RFP 303-2-01456 - Addendum 1.docx | Revised RFP Document from Addendum 1 |
4 | ESBD_File_276330_Addendum 2-01456.pdf | Addendum 1 |
Contractor Name | Mailing Address | Value Per Contractor | Contractor Hub Status | Award Date | Award Status |
---|---|---|---|---|---|
MGT of America Consulting, LLC | 1999 Bryan St., Ste. 900, Dallas, TX 75201 | 21400.00 | NOT HUB CERTIFIED | 4/29/2022 | Full Award |