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RFQ for Freight Transportation Services

Solicitation ID: 303-2-01287

Status: Closed

Contact Name: Michelle Jordan

Contact Number: 512-463-0209

Contact Email: michelle.jordan@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/20/2022

Response Due Date: 7/25/2022

Last Modified: 7/25/2022 3:01 pm

Solicitation Description:

Scope: In accordance with provision of Texas Government Code, Chapter 2175, Surplus and Salvage Property, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking vendors for freight transportation services for pickup and delivery of federal and state surplus property in the continental United States.

Contract Term: It is the intention of TFC to award multiple Purchase Orders to qualified Transportation Service Providers (TSPs) for freight transportation services through August 31, 2024. The services may be renewed for one (1) additional two (2) year period.

Statement of Work: Awarded TSPs will provide freight transportation services as stated in the Attachment A – Freight Transportation Services Provider Agreement and in conformance of Attachment B – TFC Standard Terms and Conditions. It is not the intention to award to a specific number of vendors; additional vendors may be approved throughout the term. Vendors must have the ability and possess proper authority to provide freight services. TFC routinely transports property from Federal agencies in the Continental U.S. to three locations in Texas:

·         Austin Surplus Property Warehouse: 6506 Bolm Rd, Austin, TX 78721

·         San Antonio Surplus Property Warehouse: 2103 Ackerman Rd, San Antonio, TX 78219

·         Fort Worth Surplus Property Warehouse: 2826 N. Beach St., Fort Worth, TX 76111

Attachment C Freight Transportation Load Q & A: Includes anticipated Freight Transportation Load Q & A and a list of truck types by load for the current fiscal year.

Review by TFC: Interested TSPs shall submit the completed, signed, and notarized Attachment A – Freight Transportation Service Provider Agreement and a Certificate of Insurance (COI) that meets the requirements of the Attachment A – Freight Transportation Service Provider Agreement for review. Upon review and acceptance of the requested documentation, TFC will review performance history, authority, and safety prior to accepting the agreement. These reviews shall include, but not be limited to: Texas Vendor Performance Tracking System, System of Award Management, Safety and Fitness Electronic Records (SAFER) System, Federal Motor Carrier Safety Administration, and Texas Comptroller of Public Accounts.

Notification of Approval: If COI is approved, TFC will notify TSP and send out a purchase order for the awarded term and TSP will be added to the list to begin receiving Freight Quote Request documents as specified in the Attachment A – Freight Transportation Service Provider Agreement.

Incomplete Submissions: TSPs shall include required documents listed above. Incomplete submissions will not be considered. TFC will notify your company by email if your qualifications are rejected due to insufficient or incomplete documentation.

Submission Process: Texas Facilities Commission uses a Bonfire portal for accepting and evaluating proposals digitally. Submittals shall be uploaded via the Bonfire link in https://tfcstate.bonfirehub.com/opportunities/67891 prior to 3:00 PM Central Time on the date specified in the Schedule of Events.  There is a 1000 MB limit on individual file size. 

a)      All proposals shall be fully uploaded and submitted by 3:00 PM on the date specified in the Schedule of Events below.  TFC reserves the right to accept late submittals.

b)      Telephone, facsimile, and email proposals will not be accepted.

c) Any issues with uploading shall first be addressed with Bonfire Technical Support Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc. Contact the Purchaser if there are issues with the site prior to the deadline for alternate arrangements if needed.

d)   To ensure that all documents are submitted before the deadline, allow enough time to upload the documents into the portal. We recommend beginning the upload process at least one (1) day prior to deadline date.

e)      Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

f)  You will receive an email confirmation receipt with a unique confirmation number once you finalize your   submission.

Schedule of Events: TFC reserves the right to change the dates shown below:


EVENT                                                      DATE
Issue Request for Qualifications                 05/23/2022
Deadline for Submission of Questions       06/13/2022 at 3:00 PM

Deadline to Answer Questions                   06/20/2022
Submission Closing Date                           07/25/2022 at 3:00 PM
Initial Contract Term: Date of Award        09/01/2022 through 08/31/2024

Questions: Questions shall be submitted in writing to michelle.jordan@tfc.texas.gov. Questions shall be compiled and addressed in an addendum and posted to the ESBD.


Class/Item Code(s): 96286-Transportation of Goods and Other Freight Services


Class/Item Code(s): 96286-Transportation Of Goods And Other Freight Services


1ESBD_File_285630_RFQ 303-2-01287 Attachment A Freight Transportation Service Provider Agreement.pdfAttachment A Freight Transportation Service Provider Agreement
2ESBD_File_285630_Attachment B TFC Terms and Conditions.pdfAttachment B TFC Terms and Conditions
3ESBD_File_285630_Attachment C Freight Transportation Load Q & A.pdfAttachment C Freight Transportation Load Q & A
4ESBD_File_285630_RFQ 303-2-01287 Addendum 1 Questions and Answers.pdfAddendum 1: Questions and Answers