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Door, Gate, Loading Dock Leveler Installation, Maintenance and Repair Services

Solicitation ID: 303-2-00027

Status: Awarded

Contact Name: Mary Sacharnoski

Contact Number: 512-463-1879

Contact Email: Mary.Sacharnoski@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/9/2021

Response Due Date: 8/4/2021

Last Modified: 5/31/2022 3:34 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of Door, Gate, and Loading Dock Leveler installation, maintenance, and repair services in various facilities managed by the Texas Facilities Commission located throughout Texas.  The majority of the work will be in the Austin area. TFC anticipates awards to multiple vendors.

a)      Provision shall include, but not be limited to, overhead doors, gate operators, loading dock levelers, automatic doors, door openers, sliding doors, rotating sectional doors, turnstiles, and outdoor rolling gates.

b)     Vendor shall be able to respond to emergency service requests twenty-four (24) hours per day, seven (7) days per week including holidays.

c)      Emergency services are defined as a repair situation where a door will not open or close, either manually or electronically, to allow for entry and exit. The need for immediate repair will be determined and approved by the TFC contract manager.

2)    CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2023.  The contract may be renewed for one (1) additional two (2) year period, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

1)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP


Mandatory Pre-Proposal Tele-Conferences


(Respondents are required to attend only one of the scheduled meetings)

PPC 1, 07/15/2021, 10:00 AM


PPC 2, 07/15/2021, 1:30 PM

Deadline for Submission of Questions

07/23/2021, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

08/04/2021, 3:00 PM

Award by Commission

09/16/21, 9:00 AM

Expected Contract Start Date


Addendum: Addendum #1 RFP 303-2-00027 Addendum, #1 7/19/2021

Class/Item Code(s): 91014-Door Installation, Maintenance, And Repair (Metal)
91015-Door Installation, Maintenance, And Repair (Wood)
91055-Overhead Door Installation, Maintenance, And Repair
93637-Gates, Electric (Card Reader, Etc.) Maintenance And Repair

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Elite Entrances LLC 30225 Tudor Way Suite #B, Magnolia TX 77355 300000 NOT HUB CERTIFIED 11/4/2021 Full Award
D.H. Pace Company 1901 E 119th St. Olathe, KS 66061-9502 500000 NOT HUB CERTIFIED 5/31/2022 Partial Award
AK Telecom 729 Airport Blvd. Austin TX 78702 200000 HUB CERTIFIED 11/4/2021 Full Award