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Grease Trap Pumping various locations in Austin, TX

Solicitation ID: 303-2-00026

Status: Awarded

Contact Name: Archana Sastry

Contact Number: 512-463-2743

Contact Email: archana.sastry@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/26/2021

Response Due Date: 8/18/2021

Last Modified: 8/24/2021 1:51 pm

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking bids for the pumping and disposal of materials from grease traps at ten (10) facilities in Austin, TX.

This contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the Services Contract shall apply.


Contractor shall pump out and dispose of materials from the grease traps as listed below. Frequency of the number of pump outs is listed unless otherwise directed by the Contract Administrator; however, no grease trap shall exceed three months between pump outs. The Contract Administrator will determine the pumping schedule. 

Contract Manager will email contractor 7 – 10 days prior to scheduled date for pumping out traps to confirm schedule. Contractor to reply by email to acknowledge.  Driver must call Operations one (1) hour before arrival. Operations Phone # (512) 463-3577. 

Contractor must notify Contract Administrator if grease and solids accumulation exceed 50% or more of the wetted height of the grease trap at the start of the scheduled pump out. 

Additional pump outs may be scheduled on a more frequent basis for these locations. Any requested additional pump outs shall be billed at the per pump price below. 

Occasionally, a grease trap may require a pressure cleaning to remove excessive build-up. When needed, the Contract Administrator may request a quote for pressure cleaning of a grease trap. Upon acceptance of quote, a Purchase Order Change Notice will be issued for the additional cleaning services 

Schedule of Events:

Issue of IFB July 26, 2021

Deadline for questions August 4, 2021, 5:00 PM

New Bids due date and time August 18, 3:00 PM

Service Term start date September 1, 2021

Addendum: Addendum 1 Issued: To extend bid due date and to address vendors questions. 8/9/2021

Class/Item Code(s): 91070-Sludge Removal, Building (To Include Grease Trap Cleaning)
96871-Solid Or Liquid Waste Disposal (Including Management Services) (See 926-45 For Hazardous Waste Disposal)


1ESBD_File_250760_IFB No. 303-2-00026 Grease Trap Pumping Services -Addendum 1.docxRevised Invitation for Bid (IFB) document
2ESBD_File_250760_IFB 303-2-00026_Addendum 1.pdfAddendum 1: Questions and Answers

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Southwaste Disposal, LLC 16350 Park Ten Place STE 21 Houston TX 77084 20972 NOT HUB CERTIFIED 8/24/2021 Full Award