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Fire Sprinkler Testing, Inspection and Maintenance

Solicitation ID: 303-2-00022

Status: Awarded

Contact Name: Mary Sacharnoski

Contact Number: 512-463-1879

Contact Email: Mary.Sacharnoski@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/29/2021

Response Due Date: 9/2/2021

Last Modified: 11/10/2021 2:23 pm

Solicitation Description:


SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of Fire Sprinkler Testing, Inspection, and Maintenance for all TFC buildings in multiple State Office Buildings located in Austin, San Antonio, Fort Worth, Dallas, Houston, Waco, and El Paso Texas. Contractor shall provide materials and labor in accordance with the attached Attachment A – Fire Sprinkler Testing, Inspection and MaintenanceThere are two groupings of buildings in this solicitation, and TFC anticipates awarding one contract and two Purchase Orders,

    1. Fire sprinkler systems shall be tested per NFPA 25 and NFPA 20.
    2. Fire sprinkler systems shall be inspected by two people per NFPA 72.
    3. Communication is required with Fire Controls to schedule with Building managers.
    4. Vendor will be responsible for keeping inspections valid and shall not let them lapse.
    5. Silent inspections shall be permitted from 8-5 in most cases. Control functions will only be allowed before and after hours or weekends. Will need to be especially flexible during session.

CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2023.  The contract may be renewed for one (1) additional two (2) year period, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2023.  The contract may be renewed for one (1) additional two (2) year period, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

 SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.


The solicitation process for this RFP will proceed according to the following schedule:

EVENT

DATE

Issue RFP

07/28/2021

OPTIONAL Pre-Proposal Tele-Conferences


(Respondents are required to attend only one of the scheduled meetings)

PPC 1, 08/04/2021, 1:30 pm

PPC 2, 08/05/2021, 1:30 pm

Deadline for Submission of Questions

08/13/2021, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

08/26/2021, 3:00 pm

Award by Commission

09/16/2021

Expected Contract Start Date

11/01/2021


Addendum: Addendum #2, RFP 303-2-00022 8/16/2021
Addendum #2, RFP 303-2-00022 8/26/2021
Addendum #3 RFP 303-2-00022 8/26/2021

Class/Item Code(s): 93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair

Attachments

#NameDescription
1ESBD_File_251347_Attachment A - Services Contract Template.docxAttachment A - Services Contract Template
2ESBD_File_251347_Attachment C - HUB Subcontracting Plan.pdfAttachment C - HUB Subcontracting Plan
3ESBD_File_251347_Attachment E - TFC_Building_and_Equipment_List.xlsAttachment E - TFC Building Equipment and Listing
4ESBD_File_251347_Addendum #1 RFP 303-2-00022.pdfAddendum 1, RFP 303-2-00022
5ESBD_File_251347_RFP 303-2-00022 Addendum 1 Fire Sprinkler Testing Inspection Maintenance.docxRFP 303-2-00022 Addendum 1 Fire Sprinkler Testing, Inspection and Maint.
6ESBD_File_251347_Attachment D - Compensation and Fees-Addendum 1.xlsxAttachment D - Compensation and Fees Addendum 1
7ESBD_File_251347_Addendum #2, RFP 303-2-00022.pdfAddendum #2, RFP 303-2-00022
8ESBD_File_251347_Addendum 3, RFP 303-2-00022 Fire Sprinkler Testing Inspection and Maintenance.pdfAddendum #2, RFP 303-2-00022
9ESBD_File_251347_RFP 303-2-00022 Addendum 3 Fire Sprinkler Testing Inspection Maintenance.docxRFP 303-2-00022 Addendum 2 Fire Sprinkler Testing Inspection and Maintenance
10ESBD_File_251347_Addendum 4, RFP 303-2-00022 Fire Sprinkler Testing Inspection and Maintenance.pdfAddendum #4 RFP 303-2-00022
11ESBD_File_251347_RFP 303-2-00022 Addendum 4 Fire Sprinkler Testing Inspection Maintenance.docxRFP 303-2-00022, Addendum 4
12ESBD_File_251347_Attachment D - Compensation and Fees-Addendum 4.xlsxAttachment D - Compensation and Fees Addendum 4
13ESBD_File_251347_Attachment J - TFC Sprinkler Systems .xlsAttachment J - TFC Sprinkler Systems

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Western States Fire Protection 1801 Central Commerce Court, Bldg 1 Suite 100, Round Rock TX 78644 689278.00 NOT HUB CERTIFIED 10/21/2021 Full Award