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CMR for Elevator Repair/Replacement at State Parking Garages A,B,F,G,J and M

Solicitation ID: 303-1-01826

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/28/2021

Response Due Date: 8/20/2021

Last Modified: 11/9/2021 2:44 pm

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2269, Subchapter F, Construction Manager-at-Risk Method, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting qualifications for a Construction Manager-at-Risk (CMR) to provide Elevator Systems Repairs and/or Replacements at State Parking Garages A, B, F, G, J, and M hereinafter described as TFC Project #16-006-5730 (the Project). This Project will be administered by TFC. This procurement will be a two-step award process with a two-part work requirement.

a) Step One of the solicitation will include a submittal of company experience and qualifications focusing on projects of similar size and type. Respondents will be evaluated on experience and qualifications, as detailed in Section V, Submission Requirements.

b) Step Two of the solicitation will include only the highest ranked five or fewer Respondents from Step One who will be asked to provide pricing.

COST OF WORK: Respondents to the RFQ should consider the “Cost of Work” as one million five hundred thousand dollars ($1,500,000.00), not including any Pre-construction Management fees, Construction Management fees, and Construction General Conditions, as part of the construction budget or the Guaranteed Maximum Price (GMP).

CONTRACT TERM: Construction is required to commence within ten (10) calendar days after the Notice to Proceed for Construction is issued. For planning purposes, the pre-construction time period is estimated to be sixty (60) calendar days.  The construction contract period is projected for a term of one hundred eighty (180) calendar days except as may be otherwise amended or negotiated. 

PROJECT DESCRIPTION: This project is for the repair, upgrade, refurbishment, and/or replacement of garage elevators including but not limited to new interior finishes, new exterior finishes, cleaning and refinishing of elevator pits, repair or replacement of elevator mechanisms, elevator controls, and elevator cabs. Job was partially completed by another CMR, and we have 2 elevators left to repair/replace and a detailed list of remaining items needing to be addressed on this project.

a) See Attachment H – Audits, Drawings and Photos for additional information.


PART ONE:  Collaborate with TFC and its Architects and Engineers (A/E) Tom Green & Company Engineers. Drawings and detailed deficiency list will be supplied. No design review, constructability, or additional pricing will be needed for this project.

PART TWO:  In accordance with the approved schedule and GMP, Contractor shall facilitate bidding and selection of subcontractors in accordance with HUB requirements, and provide and/or secure and install all materials, labor, coordination, management and supervisory activities necessary to complete construction of the Project in accordance with the drawings, specifications and other contract documents that will be prepared by the A/E & TFC.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: Mandatory pre-submittal teleconferences will be held on August 5, 2021 at 3:00 PM and August 6, 2021 at 9:00 AM. Pre-registration is required to participate in the teleconference.  Respondents must have an employee of their firm attend at least one (1) of the two (2) pre-submittal conferences. TFC shall reject qualifications submitted by firms that did not attend one of the mandatory pre-submittal conferences.  

Pre-Registration is required.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below upon written notification.


Issue RFQ - July 28, 2021

Mandatory Pre-Submittal Teleconferences

1st PSC - August 5, 2021, 3:00 PM

2nd PSC - August 6, 2021, 9:00 AM

Deadline for Submission of Questions - August 11, 2021, 12:00 Noon

Deadline for Submission of Qualifications and HSP - August 20, 2021, 3:00 PM

Notification of Short List Selection - August 24, 2021

Deadline for Submission of Proposals - August 30, 2021, 3:00 PM

Award by Commission - September 16, 2021, 9:00 AM

Class/Item Code(s): 90924-Building Construction, Commercial And Institutional
90963-Maintenance And Repair, Commercial And Institutional Building
90934-Conveying Systems: Elevators, Lifts, Etc.

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
J.T. Vaughn Construction, LLC 6604 N. Lamar, Austin, TX 78752 2000000 NOT HUB CERTIFIED 10/21/2021 Full Award