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RFQ for Retro-Commissioning MEP DM at Multiple State Bldgs., Austin, TX

Solicitation ID: 303-1-01755

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 5/27/2021

Response Due Date: 6/29/2021

Last Modified: 8/30/2021 12:08 pm

Solicitation Description:

SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide professional Commissioning Services for Project #20-004-5051 & #20-011-5155, in support of Deferred Maintenance (DM) projects at Multiple State Buildings in Austin, Texas.

CONTRACT TERM: It is the intention of TFC to award two separate Contracts for professional Building Commissioning services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be nine hundred (900) calendar days.


Request for Qualifications (RFQ) for professional Commissioning services at multiple state buildings in Austin, Texas including, but not limited to the following buildings for the respective projects:

Project #20-004-5051

a) Insurance Building, (INS), 1100 San Jacinto Blvd;

b) Price Daniel Building, (PDB), 209 West 14th St;

c) Tom C Clark Building, (TCC), 204 West 14th St;

d) Supreme Court Building, (SCB), 201 West 14th St; and 

e) Sam Houston Building, (SHB), 201 East 14th St.

f) Approximate cost of construction for the aforementioned list of projects is estimated to be nine million dollars ($9,000,000).

Project #20-011-5155

a) ARC - Lorenzo de Zavala Archives & Library 1200 Brazos Street

b) CSB – Central Services Building 1711 San Jacinto Blvd

c) INS – Insurance Building 1100 San Jacinto Blvd

d) INX – Insurance Annex 221 E 11th Street

e) JER – James E. Rudder Building 1019 Brazos Street

f) JHR – John H Reagan Building 105 West 15th Street

g) PDB – Price Daniel Building 209 West 14th Street

h) REJ – Robert E Johnson Building 1501 N Congress Ave

i) SCB – Supreme Court Building 201 W 14th Street

j) SFA – Stephen F Austin Building 1700 N Congress Ave

k) SHB – Sam Houston Building 201 East 14th Street

l) TJR – Thomas Jefferson Rusk Building 200 E 10th Street

m) WBT – William B Travis Building 1701 N Congress Ave

n) WPC – William P Clements Building 300 West 15th Street

o) Other Capitol Complex Buildings to be identified later

p) Approximate cost of construction for the aforementioned list of projects is estimated to be fifteen million dollars ($ 15,000,000.00).


The professional Commissioning Scope of Service includes, but is not limited to, pre-auditing, testing and reporting, construction phase auditing, testing and reporting and includes final completion auditing, testing and reporting as required to verify, support and complete the DM work items.  The Project construction scope of work includes, but is not limited to, renovation/replacement of air handling units, outside air handling units, air distribution systems and controls, and other necessary incidental scopes of work related to or made necessary by the execution of the aforementioned building deficiencies. Most of this work will need to occur during off hours of buildings and will have to be coordinated with the Property Manager and AE Team. Ability to provide adequate manpower to complete the services in allowable timeframes outside of operations is required.

Scope of services shall be comprehensive in nature and will include, but not limited to, the following requirements and all other services necessary and/or reasonably inferable from this RFQ. 

a) Follow all current governing standards and procedures for commissioning related work; 

b) The PSP will work closely with TFC and collaborate with A/E, CMR, and contractors during all phases of the Project, as described in Contract.

c) Provide commissioning services for pre-design, design, construction, post-construction, and warranty phases necessary and/or reasonably inferable from the A/E Service Contract Template.

d) Develop and update commissioning plan throughout project.

e) Develop and update commissioning specifications.

f) Provide design and submittal reviews, commissioning related documents to incorporate into the construction documents, installation verification, functional performance testing, and operations and maintenance (O&M) training to ensure the project requirements.

g) Provide input on the overall master schedule where commissioning related tasks are to be performed.

h) Develop procedures for an issues log to track all commissioning related issues, deficiencies, and resolutions.

i) Provide a final commissioning report.

j) The anticipated building systems to be commissioned include, but not limited to:

i) Building Automation/Energy Management Systems;

ii) Life Safety and Security Systems;

iii) Fire Suppression Systems;

iv) Heating, Ventilation, Air Conditioning (HVAC) Systems;

v) Plumbing Systems;

vi) Emergency Power Systems;

vii) Electrical Systems;

3) Professional Commissioning services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the Engineering firm.  

MANDATORY PRE-SUBMITTAL TELECONFERENCES: The mandatory pre-submittal conferences will be held on Tuesday, June 15, 2021 at 10:00 AM and Wednesday, June 16, 2021 at 3:00 PM.  Pre-registration is required to participate in the teleconference. Respondents must have an employee of their firm attend at least one (1) of the two (2) scheduled pre-submittal teleconferences. TFC shall reject submittals submitted by firms that did not attend one of the mandatory pre-submittal conferences. 

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.


Issue RFQ - 5/27/2021

Mandatory Pre-Submittal Conference - 6/15/2021, Tuesday, 10:00 AM


Mandatory Pre-Submittal Conference - 6/16/2021, Wednesday, 3:00 PM

Deadline for Submission of Questions - 6/22/2021

Deadline for Submission of Qualifications & HSP - 6/29/2021, Tuesday @ 3:00 PM

Notification to Interview - 07/02/2021

If Interviews are NOT required by TFC

Award by Commission - 7/22/2021

Execute Contract - 8/01/2021

If Interviews are required by TFC

Interviews of short listed firms - 7/9/2021

Award by Commission - 8/19/2021

Execute Contract - 9/01/2021

Class/Item Code(s): 92507-Air Conditioning, Heating And Ventilating Engineering
92522-Control Systems Engineering
92531-Electrical Engineering (Incl. Cogeneration Design Services)
92533-Engineer Services, Professional
92534-Energy Management Engineering
92539-Fire Protection Engineering
92567-Mechanical Engineering
92578-Power Generation, Transmission, Distribution - Engineering
92584-Security Systems
Intruder And Smoke Detection/Engineering


1ESBD_File_240089_RFQ 303-1-01755.docxRequest for Qualifications Document
2ESBD_File_240089_Attachment C - HUB Subcontracting Plan.pdfHUB Subcontracting Plan Forms
3ESBD_File_240089_Attachment D - Professional Service Contract Template.pdfContract Template
4ESBD_File_240089_303-1-01755 Addendum #1 FINAL.docAddendum #1 to RFQ 303-1-01755
5ESBD_File_240089_303-1-01755 Addendum 2.pdfAddendum #2 - Contains Attendee List
6ESBD_File_240089_1-01755 06162021 Recording.m4aRecording of Pre-Submittal Conference
7ESBD_File_240089_Addendum 3.pdfAddendum 3

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Stanley Consultants, Inc. 6836 Austin Center Blvd., Suite 350, Austin, TX 78731 355896 NOT HUB CERTIFIED 8/24/2021 Partial Award
EEA Consulting Engineers 6015 Vaught Ranch Rd., Suite 200, Austin, TX 78730 145950 NOT HUB CERTIFIED 8/24/2021 Partial Award