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IDIQ HVAC Testing and Balancing Professional Engineering Services

Solicitation ID: 303-1-01284

Status: Awarded

Contact Name: Mary Sacharnoski

Contact Number: 512-463-1879

Contact Email: Mary.Sacharnoski@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/19/2021

Response Due Date: 5/25/2021

Last Modified: 8/25/2021 1:18 pm

Solicitation Description:

1)    SCOPE: In accordance with the provisions of Texas Government Code (TGC) §2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), and in order to provide timely and cost effective design and other specialized services, TFC solicits through this Request for Qualifications (RFQ), Prime Professional Service Providers (PSPs) for Indefinite Delivery Indefinite Quantity (IDIQ) for Heating, Ventilation and Air Conditioning (HVAC) Testing and Balancing Professional Services. The initial IDIQ agreements will have no monetary value and because of the indefinite nature of the need for services, there is no guarantee of project assignment to the PSPs selected.  Award of an IDIQ agreement or subsequent assignment under an IDIQ contract will not disqualify a PSP from responding to any future TFC project for which a project specific RFQ may be issued. TFC anticipates award to multiple firms.

2)    CONTRACT TERM: IDIQ contract agreements will be valid until 8/31/2023, and the contract may be renewed for one (1) additional two (2) year term with mutual agreement of TFC and the PSP plus any approved changes.  Project-specific assignments may be awarded within the time frame during which the IDIQ contract agreement is valid.  To remain valid, all qualifications must be updated by the PSP to reflect any significant changes in the PSP’s ownership, structure, or method of operation, or when requested by TFC.  Duration of the contract agreement for each assignment will be negotiated and documented in the PSP contract for each project-specific assignment.

This contract agreement is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, legislative budget cuts, amendment of the Appropriations Act, state agency consolidations, or any other disruption of current appropriations, provisions of the Termination Article in the IDIQ Professional Services Contract Agreement shall apply.

1)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

The solicitation process for this RFQ will proceed according to the following schedule:



Issue RFQ


Optional Online Pre-Submittal Conference



04/26/2021 1:30 PM


Deadline for Submission of Inquiries


Deadline for Submission of Qualifications & HSP

05/25/2021, 3:00 pm

Expected Commission Award Date


Addendum: Addendum #1 and Audio recording of Pre-Submittal Conference 4/26/2021
Addendum #2 RFQ 303-1-01284 IDIQ HVAC Testing and Balancing 5/13/2021

Class/Item Code(s): 90644-Heating
Air Conditioning - Architectural Services
92533-Engineer Services, Professional
92536-Engineering Services (Not Otherwise Classified)
92567-Mechanical Engineering


1ESBD_File_235190_RFQ 303-1-01284 IDIQ HVAC Testing and Balancing_Final.docxRFQ 303-1-01284 IDIQ HVAC Testing and Balancing Professional Services
2ESBD_File_235190_Attachment C - RFQ 303-1-01284 Contract Template.pdfAttachment C - RFQ 303-1-01284 Contract template
3ESBD_File_235190_Attachment A - HUB Subcontracting Plan.pdfAttachment A - HUB Subcontracting Plan
4ESBD_File_235190_Addendum #1 RFQ 303-1-01284.pdfAddendum #1 RFQ 3031-01284
5ESBD_File_235190_GMT20210426-183112_Recording_916x1040.mp4Audio recording of Pre-Submittal Conference
6ESBD_File_235190_Addendum #2 RFQ 303-1-01284.pdfAddendum #2 RFQ 303-1-01284 HVAC Testing and Balancing

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
TAB Technologies 6321 Industrial Oaks Blvd #124, Austin Texas 78735 250000.00 NOT HUB CERTIFIED 8/19/2021 Full Award
Energy Testing & Balance Inc. 18018 Hamilton Pool Rd. Austin, Texas 78738 250000.00 NOT HUB CERTIFIED 8/19/2021 Full Award