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CMR Services for TSLAC HVAC Upgrades at Sam Houston Regional Library in Liberty, TX

Solicitation ID: 303-1-01265

Status: Awarded

Contact Name: James Gonzalez

Contact Number: 512-936-0647

Contact Email: james.gonzalez@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/19/2021

Response Due Date: 8/10/2021

Last Modified: 11/24/2021 11:31 am

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2269, Subchapter F, Construction Manager-at-Risk Method, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting qualifications for a Construction Manager-at-Risk (CMR) to provide pre-construction services during the planning and design phase, construction, and construction management, hereinafter described as TFC Project #21-003-2522(the Project). This Project will be administered by TFC. This procurement will be a two-step award process with a two-part work requirement. 

    1. Step One of the solicitation will include a submittal of company experience and qualifications focusing on projects of similar size and type. Respondents will be evaluated on experience and qualifications, as detailed in Section V, Submission Requirements.

    2. Step Two of the solicitation will include only the highest ranked five or fewer Respondents from Step One who will be asked to provide pricing.

COST OF WORK: Respondents to the RFQ should consider the “Cost of Work” as Four Hundred Fifty-five Thousand Five Hundred dollars ($455,500), not including any Pre-construction Management fees, Construction Management fees, and Construction General Conditions, as part of the construction budget or the Guaranteed Maximum Price (GMP).

CONTRACT TERM: Construction is required to commence within seven (7) calendar days after the Notice to Proceed for Construction is issued. For planning purposes, the pre-construction time period is estimated to be Fourteen (14) calendar days.  The construction contract period is projected for a term of One-hundred Twenty (120) calendar days except as may be otherwise amended or negotiated.

PROJECT DESCRIPTION: Provide preconstruction, consultation and administrative services during design portions of work, construction services, closeout, and warranty phase services for the TSLAC HVAC Upgrades – Sam Houston Regional Library and Research Center project, as described above in Section I.  The Sam Houston Regional Library and Research Center is a component of the Texas State Library and Archives Commission's (TSLAC) Archives and Information Services Division (ARIS) and serves as the official regional historical resource depository for the 10 southeast Texas counties of Chambers, Hardin, Jasper, Jefferson, Liberty, Newton, Orange, Polk, San Jacinto, and Tyler.  The installed HVAC system at the Sam Houston Regional Library and Research Center is a closed-loop condenser water system consisting of 10 Vertical Water Source Heat Pumps (WSHP), with an open cooling tower, an electrical water heater, a common piping loop comprised of a supply and return line, and a recirculating condenser water pump.  Standard hydronic accessories are also part of the system such as an expansion tank and vents; however, bypasses and equipment isolation valves for servicing were typically omitted.  Also, water conditioning equipment has been omitted.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: Mandatory pre-submittal teleconferences will be held on Tuesday, July 27, 2021 at 10:00 AM and Wednesday, July 28, 2021 at 10:00 AM. Pre-registration is required to participate in the teleconference.  Respondents must have an employee of their firm attend at least one (1) of the two (2) pre-submittal conferences. TFC shall reject qualifications submitted by firms that did not attend one of the mandatory pre-submittal conferences. 

 TFC is using the eProcurement system Bonfire.  Respondents must register for a Bonfire account (No Charge) to submit a response.  Respondents must submit their responses/submittals at the following link: https://tfcstate.bonfirehub.com/opportunities/48262  




Issue RFQ


Mandatory Pre-Submittal Teleconferences

1st PSC

2nd PSC


7/27/2021. 10:00 AM

7/28/2021, 10:00 AM

Mandatory Site Visit

7/29/2021, 11:00 AM

Deadline for Submission of Questions


Deadline for Submission of Qualifications and HSP


Notification of Short List Selection


Deadline for Submission of Proposals

8/24/2021, 3:00 PM

Notification of Interview Selection





9/13/2021, 9:00 AM

Class/Item Code(s): 90961-Maintenance And Repair, Non-Residential Building
90963-Maintenance And Repair, Commercial And Institutional Building
90966-Maintenance And Repair, Educational Building
91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
91450-Heating, Ventilating And Air Conditioning (Hvac)

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Construction Managers of Southwest Texas, LLC 225 Highway 365 Port Arthur, TX 77640 706927.30 NOT HUB CERTIFIED 11/24/2021 Full Award