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RFP for HVAC Air Filter Changing Services Austin Texas |
Solicitation ID: 303-1-00005
Status: Awarded
Contact Name: Mary Sacharnoski
Contact Number: 512-463-1879
Contact Email: Mary.Sacharnoski@tfc.texas.gov
Response Due Time: 3:00 PM
Agency/Texas SmartBuy Member Number: 303
Days Solicited: 21+ Days for Solicitation Notice
Solicitation Posting Date: 1/6/2021
Response Due Date: 2/11/2021
Last Modified: 5/10/2021 3:11 pm
Solicitation Description:
1) SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Chapter 2156, Subchapter C, Competitive Sealed Proposals for Acquisition of Goods and Services, the Texas Facilities Commission is requesting responses to this Request for Proposal for air filter changing services at fifty six (56) state owned locations including buildings, garages, and school campuses located in Austin, TX. Contractor shall provide materials and labor in accordance with the attached Attachment A – Contract for Air Filter Changing Services. There are two groupings of buildings in this solicitation, and TFC anticipates awarding a contract for each of the two groupings included in the Attachment D – Building Filter Info and Pricing Sheet. A single vendor may be awarded both contracts. a) Buildings and garages may be added or deleted during the term of the Contract utilizing the same terms and conditions stated herein. Statistics on building locations, annual quantities, schedule, filter sizes, equipment, and, frequency of change are detailed in Attachment D – Building Filter Info and Pricing Sheet. Services shall meet acceptable performance and quality standards as set forth in the Contract. TFC reserves the option of purchasing either filters, labor, or both labor and filters from the Contractor. b) Prior to a filter change, Contractor must contact the TFC Contract Administrator to have equipment taken out of service by shutting down, or being turned off, at the equipment disconnect. Once a change is complete, the equipment shall be put back into service by Contractor or by the TFC Plant Operations, if applicable. Contractor’s supervisors shall be trained and instructed on proper equipment shut down procedures by the Contract Administrator as defined in Section 1.02 of this Contract. TFC will entertain recommendations or suggestions from the Contractor regarding changes to the frequency of filters being changed as it relates to the cleanliness of filters. c) All work shall be done under TFC escort unless pre-approved by TFC Contract Administrator on an individually approved basis. d) See Attachment A – Contract for Air Filter Changing Services for full scope and requirements. 2) CONTRACT TERM: This service shall be for a period beginning on 04/01/2021 and shall expire on 08/31/2022. The contract may be renewed for three (3) additional one (1) year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes. OPTIONAL PRE-PROPOSAL TELE-CONFERENCES: PPC : 01/13/2021, 1:00 PM Attendance of the pre-proposal tele-conferences is optional. Audio recording will be made available. The solicitation process for this RFP will proceed according to the following schedule: EVENT DATE Issue RFP 01/06/2021 Optional Pre-Proposal Tele-Conference 01/13/2021 1:00 PM Deadline for Submission of Questions 01/21/2021 Deadline for Submission of Proposals/RFP Opening 02/11/2021 3:00 PM Notification for Interview 02/23/2021 Interview Date 03/02/2021 Commission Review 03/18/2021 Expected Contract Start Date 04/01/2021
Addendum:
Addendum #1 1/14/2021
Addendum #2 RFP 303-1-00005 HVAC Air Filter Changing Services 1/26/2021
Class/Item Code(s):
91036-Heating, Air Conditioning, And Ventilation Maintenance And Repair Services (Including Installation)
03104-Air Conditioners: Controlled Environment (For Computer Rooms, Etc.), And Parts And Accessories Not Individually Itemized)
Attachments
Contractor Name | Mailing Address | Value Per Contractor | Contractor Hub Status | Award Date | Award Status |
---|---|---|---|---|---|
Air Relief Technologies, Inc., dba Tex-Air Filters | 5757 East Rosedale St. Fort Worth Texas 76112 | 728622.40 | NOT HUB CERTIFIED | 5/7/2021 | Full Award |