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For instructions on submitting bid responses, please review the posting entity’s solicitation and attached bid documents.

Uniform Rental Services

Solicitation ID: 303-0-1389A

Status: Awarded

Contact Name: Archana Sastry

Contact Number: 512-463-2743

Contact Email: archana.sastry@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 11/23/2020

Response Due Date: 1/8/2021

Last Modified: 4/30/2021 9:05 am

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156, Subchapter C use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the Rental, Laundry and Delivery of New Uniforms.  TFC anticipates award to a single Contractor.  Service is to include pickup and delivery to the following locations:

a)       TFC Warehouse, Garage R

1706 San Jacinto Blvd. Austin, Texas 78701

b)      John H. Winters State Office Building

701 West 51st Street Austin, Texas 78751

c)       Texas School for the Deaf

1102 South Congress Ave. Austin, Texas 78704

d)      Texas School for the Blind and Visually Impaired

1100 W. 45TH Street   Austin, Texas 78756

2)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

            The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

November 23, 2020

Mandatory Pre-Proposal Conferences

(Respondents are required to attend only one of the scheduled meetings)

Online Registration Required: See RFP document for details

PPC 1: December 1, 2020, 1:30 PM

PPC 2: December 2,  2020 10:00 AM

Deadline for Submission of Questions

December 10, 2020

New Deadline for Submission of Proposals/RFP Opening

January 8, 2021/ 3:00PM CST

New Interview Date

January 18, 2021

New Expected Contract Start Date

March 1, 2021

Addendum: Addendum item #1: To answer questions from preproposal conferences Addendum item #2: Revised RFP Document has been posted to the ESBD to address updated to Attachment D – Uniform Types Estimated Usage and Delivery Locations. Addendum item #3: A revised Attachment A Services Contract has been posted to the ESBD to reflect changes to section 1.02 Contractor Responsibilities, Section 1.04 Delivery Schedules, and Section 1.08 Delivery and Inspection. Addendum item #4: List of Pre-Proposal conferences attendees (Days 1 and 2). 12/4/2020
Addendum # 2 Issued Addendum item #1: Changes to the schedule of events New Deadline for Submission of Proposals/RFP Opening January 8, 2021 / 3:00PM CST New Interview Date January 18, 2021 New Expected Contract Start Date March 1, 2021 Addendum item #2: Updated RFP posted to ESBD 12/14/2020
Addendum item # 3: To address vendor submitted exceptions 12/30/2020

Class/Item Code(s): 98386-Uniform Rental Or Lease


1ESBD_File_220559_RFP 303-0-01389-A_ QA Addendum1 Final.pdfAddendum 1- Questions and Answers
2ESBD_File_220559_RFP 303-0-01389-A ATTACHMENT A_Addendum1_Final.pdfRevised Attachment A- Services Contract (for reference purpose only)
3ESBD_File_220559_RFP 303-0-01389-A Uniform Rental Service _Addendum 2_Final.docxUpdated RFP Document -2nd revision
4ESBD_File_220559_RFP 303-0-01389-A_ Proposal Due Date Extension Addendum 2 Final.pdfAddendum 2- Changes to the schedule of events
5ESBD_File_220559_RFP 303-0-01389-A_ Vendor Exceptions Addendum 3 Final.pdfAddendum 3-To address vendor submitted exceptions

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Cintas Corporation No. 2 25 Cypress Blvd Round Rock, TX - 78665 286662.48 NOT HUB CERTIFIED 4/30/2021 Full Award