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20-21 Deferred Maintenance Project in Capitol Complex Buildings

Solicitation ID: 303-0-02039

Status: Awarded

Contact Name: James Gonzalez

Contact Number: 512-936-0647

Contact Email: james.gonzalez@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 7/27/2020

Response Due Date: 8/25/2020

Last Modified: 10/23/2020 8:12 am

Solicitation Description:

SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #20-11-5155, Deferred Maintenance Project in Capitol Complex Buildings

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be six hundred (600) calendar days.

PROJECT DESCRIPTION: Provide prime professional Engineering and Architectural services for deferred maintenance MEP, Architectural, and Structural improvements and upgrades under one prime contract for multiple buildings including, but not limited to.

A.      ARC - Lorenzo de Zavala Archives & Library 1200 Brazos Street

B.      CSB – Central Services Building 1711 San Jacinto Blvd

C.       INS – Insurance Building 1100 San Jacinto Blvd

D.      INX – Insurance Annex 221 E 11th Street

E.       JER – James E. Rudder Building 1019 Brazos Street

F.       JHR – John H Reagan Building 105 West 15th Street

G.      PDB – Price Daniel Building 209 West 14th Street

H.      REJ – Robert E Johnson Building 1501 N Congress Ave

I.        SCB – Supreme Court Building 201 W 14th Street

J.        SFA – Stephen F Austin Building 1700 N Congress Ave

K.      SHB – Sam Houston Building 201 East 14th Street

L.       TJR – Thomas Jefferson Rusk Building 200 E 10th Street

M.     WBT – William B Travis Building 1701 N Congress Ave

N.      WPC – William P Clements Building 300 West 15th Street

O.      Other Capitol Complex Buildings to be identified later

Approximate cost of construction for the aforementioned list of projects is estimated to be fifteen million dollars ($ 15,000,000.00).


1.       The Project scope of work includes, but is not limited to, renovation/replacement of mechanical, electrical, and plumbing  systems, life safety and fire protection systems, building envelopes, roofing, ADA compliance, architectural interiors,  and other necessary incidental scopes of work related to or made necessary by the execution of the aforementioned building deficiencies.

2.       Phase 1:  Architectural and Engineering scope of services shall include, but not be limited to, the following:

A.      Detailed on-site investigations, review of existing documents, verify and validate items in existing deficiencies list requested for correction. Deficiency list will be provided to the final selected firm. 

B.      A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

C.       Assistance in evaluation and interview of Construction Manager-at-Risk selection.

D.      Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the A/E.

E.       Assistance in developing priorities for adjusting scope of work to match available funding.

F.       Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility.  If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.

G.      Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

3.       Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

A.      Detailed design and documentation of construction plans and specifications.

B.      Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

C.       Coordinate with third party commissioning agent throughout design and construction administration.

D.      Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

E.       Construction Administration.

F.       Warranty management.

G.      Project closeout.

4.       A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E. 

MANDATORY PRE-SUBMITTAL TELECONFERENCES: The mandatory pre-submittal conferences will be held on Tuesday, 8/11/2020 at 10:00 AM and Wednesday, 8/12/2020 at 10:00 AM.  Pre-registration is required to participate in the teleconference. Respondents must have an employee of their firm attend at least one (1) of the two (2) scheduled pre-submittal teleconferences. TFC shall reject submittals submitted by firms that did not attend one of the mandatory pre-submittal conferences. 

TFC is using the eProcurement system Bonfire.  Respondents must register for a Bonfire account (No Charge) to submit a response.  Respondents must submit their responses/submittals at the following link: https://tfcstate.bonfirehub.com/opportunities/29859 






Issue RFQ


Mandatory Pre-Submittal Conference


Tuesday, 10:00 AM


Mandatory Pre-Submittal Conference


Wednesday, 10:00 AM

Deadline for Submission of Questions


Deadline for Submission of Qualifications & HSP


Tuesday @ 3:00 PM

Notification to Interview


If Interviews are NOT required by TFC

Award by Commission


Execute Contract


If Interviews are required by TFC

Interviews of short-listed firms


Award by Commission


Execute Contract




Class/Item Code(s): 90644-Heating
Air Conditioning - Architectural Services
90652-Interior Design, Space Planning, And Exhibits/Displays
90658-Lighting (Interior, Exterior) - Architectural Services
90678-Security Systems
Intruder And Smoke Detection - Architectural
90738-Drafting Services
91825-Compliance Consulting, American Disabilities Act (Ada)
92533-Engineer Services, Professional
92567-Mechanical Engineering
92588-Structural Engineering

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Tom Green and Company Engineers, Inc, 3701 Executive Center Dr., Suite 258, Austin, Tx 78731 2400000.00 NOT HUB CERTIFIED 10/22/2020 Full Award