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RFQ for CMR for DM Repair and Renovation at E.O. Thompson Bldg. in Austin Texas

Solicitation ID: 303-0-01718

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/30/2020

Response Due Date: 5/28/2020

Last Modified: 7/29/2020 4:46 pm

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2269, Subchapter F, Construction Manager-at-Risk Method, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting qualifications for a Construction Manager-at-Risk (CMR) to provide estimating and construction services to address deferred maintenance issues identified at the E. O. Thompson Building (THO) located at 920 Colorado St, Austin Texas, hereinafter described as TFC Project #20-001-5160 (the Project). This Project will be administered  by TFC. This procurement will be a two-step award process with a two-part work requirement.

1.1.   Step One of the solicitation will include a submittal of company experience and qualifications focusing on projects of similar size and type. Respondents will be evaluated on experience and qualifications, as detailed in Section IV, Submittal Information.

1.2.   Step Two of the solicitation will include only the highest ranked five or fewer Respondents from Step One who will be asked to provide pricing.

COST OF WORK: Respondents to the RFQ should consider the “Cost of Work as Six Hundred Seventy-Five Thousand Dollars ($675,000) not including any Pre-construction Management fees, Construction Management fees, and Construction General Conditions, as part of the construction budget or the Guaranteed Maximum Price (GMP).

CONTRACT TERM: Construction is required to commence within fourteen (14) calendar days after the Notice to Proceed for Construction is issued. For planning purposes, the pre-construction time period is estimated to be One Hundred and Eighty (180) calendar days.  The construction contract period is projected for a term of Three Hundred and Sixty Five (365) calendar days except as may be otherwise amended or negotiated.


Construction Manager-At-Risk Services to include, but may not be limited to: repairs to HVAC systems, enhancements to indoor air quality, improvements to mechanical, electrical and plumbing systems, replacing roofing systems, exterior cladding/waterproofing repairs, correcting life safety and security deficiencies and correcting architectural deficiencies and finishes.

For the consideration of this RFQ, TFC is assessing any known asbestos materials in the existing facility to be abated prior to demolition and construction. Any asbestos abatement of the building is to be considered part of the construction contract and budget of this RFQ.

Third Party Testing: TFC shall provide or contract with third party for Testing and Balancing Services, RAS Review, Commissioning, and Construction Materials Testing.


PART ONE:  Collaborate with TFC and its Architects and Engineers (A/E),during the completion of construction documents including Schematic Design, Design Development, 65% Construction Documents, 90% Construction Documents review and comments at 100% completion of Construction Documents.  The Respondent’s expertise will be used to affect value engineering, establish a project schedule and ultimately determine the Guaranteed Maximum Price (GMP). The services include attending meetings, consultation of plan reviews, constructability reviews, and cost estimating.

PART TWO:  In accordance with the approved schedule and GMP, Contractor shall facilitate bidding and selection of subcontractors in accordance with HUB requirements, and provide and/or secure and install all materials, labor, coordination, management and supervisory activities necessary to complete construction of the Project in accordance with the drawings, specifications and other contract documents that will be prepared by the A/E & TFC.

MANDATORY PRE-SUBMITTAL TELE-CONFERENCE AND SITE VISIT: Mandatory pre-submittal teleconferences will be scheduled on Thursday, May 14, 2020 at 10:00 AM and Friday, May 15, 2020 at 10:00 AM.  Respondents must have an employee of their firm register and participate in at least one (1) of the two (2) pre-submittal conferences. TFC shall reject qualifications submitted by firms that did not register to participate in one of the mandatory pre-submittal conferences. 

Pre-Registration is required.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below, upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

Due to Coronavirus concerns, the Texas Governor has issued a proclamation that all State Agencies are prohibited from conducting public meetings.  Therefore, the Texas Facilities Commission is conducting all mandatory Pre-Submittal Conferences for all projects via teleconference.

The solicitation process for this RFQ will proceed according to the following schedule:



Day & Time

Issue RFQ


Mandatory Pre-Submittal Tele-Conference


Thursday, 10:00 AM




Mandatory Pre-Submittal Tele-Conference


Friday, 10:00 AM

Deadline for Submission of Questions


Thursday, 5:00 PM

Deadline for Submission of Qualifications & HSP


Thursday, 3:00 PM

Notification of Short List Selection


Site Visit/Tour Building (for Short-listed Vendors Only)


Deadline for Submission of Proposals/Opening


Tuesday, 3:00 PM

Notification of Interview Selection





Award by Commission


Execute Contract



Addendum: Addendum #1 and Deficiency LIst 5/15/2020

Class/Item Code(s): 90903-Administration Of Contracts: Summary Of Work, Quality Control, Project Closeout, Etc.
90922-Building Construction, Non-Residential (Office Bldg., Etc.)
90924-Building Construction, Commercial And Institutional
90961-Maintenance And Repair, Non-Residential Building
90963-Maintenance And Repair, Commercial And Institutional Building
91200-Construction Services, General (Incl. Maintenance And Repair Services)

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Veliz Construction 2910 Gateway E. Blvd. El Paso TX 79905 900000 NOT HUB CERTIFIED 7/29/2020 Full Award