Electronic State Business Daily Search

Sign in is NOT required.
For instructions on submitting bid responses, please review the posting entity’s solicitation and attached bid documents.

Professional A/E Services for Deferred Maintenance at the Elias Ramirez Building in Houston, TX

Solicitation ID: 303-0-01507

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/23/2020

Response Due Date: 5/13/2020

Last Modified: 5/19/2021 9:29 am

Solicitation Description:

SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #20-018-8446 to include Professional Assessment, A/E services and construction administration for correction of any deficiencies found in the Elias Ramirez State Building (ERB) Systems:  Mechanical, Life Safety, Plumbing & Structural.  The ERB is located at 5425 Polk Street in Houston, TX.


CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within (14) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be (730) calendar days.


PROJECT DESCRIPTION:  The Elias Ramirez State Building (ERB) is a four-story office building located in Houston, TX.  The building is currently occupied by several state agencies.  TFC is seeking a professional A/E firm to provide professional A/E services to include, but not be limited to, assessment and verification of all deficiencies found in ERB’s mechanical, life safety, plumbing, and structural systems.  A/E shall also provide services and construction administration for correction of the most significant deficiencies found in the ERB Systems.

The A/E firm shall produce a deficiency list and collaborate with CMR to produce drawings and schematics for construction documents used to solicit a Construction Manager-at-Risk (CMR) for the construction of the renovations/deferred maintenance needed to correct all the identified deficiencies. 


Approximate cost of construction for the aforementioned list of projects is estimated to be $2,260,000.00.



Provide professional A/E services to assess the Mechanical, Life Safety, and Plumbing Systems as well as Structure to determine the most critical needs from a deferred maintenance standpoint.  Services shall include, but not be limited to: assessment, design, estimation and construction administration.  The A/E will also assist with Construction Manager at Risk (CMR) selection.  TFC will enter into a contract with the selected A/E to provide deficiency assessment, schematic design, design development and construction documents for bidding by the CMR.  The A/E will also provide construction administration services during construction.

Phase 1:  Architectural and Engineering scope of services shall include, but not be limited to, the following:

·        Detailed on-site investigations, review of existing documents.  A preliminary partial deficiency list will be provided to the final selected firm to be used as a starting point.  The A/E will produce the final Deficiency List.

·        A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

·        Assistance in evaluation and interview of Construction Manager-at-Risk selection.

·        Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the A/E.

·        Assistance in developing priorities for adjusting scope of work to match available funding.

·        Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility.  If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.

·        Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

·        Detailed design and documentation of construction plans and specifications.

·        Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

·        Coordinate with third party commissioning agent throughout design and construction administration.

·        Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

·        Construction Administration.

·        Warranty management.

·        Project closeout.

A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E. 


MANDATORY PRE-SUBMITTAL CONFERENCE: There will be no mandatory pre-submittal conference for this project. 

Site Visit:  There will be no site visit for this project.


SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below: 







Issue RFQ



Deadline for Submission of Questions



Deadline for Submission of Qualifications & HSP


Wednesday @ 3:00 PM

Notification to Interview




If Interviews are NOT required by TFC



Award by Commission



Execute Contract



If Interviews are required by TFC



Interviews of short-listed firms



Award by Commission



Execute Contract













Class/Item Code(s): 90644-Heating
Air Conditioning - Architectural Services
90738-Drafting Services
91825-Compliance Consulting, American Disabilities Act (Ada)
92533-Engineer Services, Professional
92536-Engineering Services (Not Otherwise Classified)
92556-Inspecting, Structural/Engineering
92567-Mechanical Engineering
92588-Structural Engineering

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Kirksey Architecture 6909 Portwest Dr., Houston, TX 77024 77350.00 NOT HUB CERTIFIED 7/10/2020 Full Award
Kirksey 6909 Portwest Dreive, Houston, TX 77024 207600 NOT HUB CERTIFIED 5/12/2021 Full Award