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Keybox Machines, Tracking Software and Maintenance

Solicitation ID: 303-0-01346

Status: Awarded

Contact Name: Archana Sastry

Contact Number: 512-463-2743

Contact Email: archana.sastry@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 8/17/2020

Response Due Date: 9/8/2020

Last Modified: 9/25/2020 2:25 pm

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code §2156.063, Solicitation of Bids, Texas  Government Code §2165.001, Custodianship of State Property and the Rules and Procedures adopted by the Texas Facilities Commission (TFC), Texas Government Code § 2155.067, Proprietary Purchases TFC is seeking bids for Keybox Machines, Software and Maintenance at various TFC Properties located at:

1.Austin: 40 Buildings (For Austin Buildings:5 key module for 5 buildings and 3 key module for 35 buildings)

2.El Paso: 2 Buildings (3 key module)

3.Ft. Worth: 2 Buildings (3 key module)

4.Houston:1 Building (3 key module)

5.Waco: 1 Building (3 key module)

6.San Antonio: 1 Building (3 key module)

Please see the attached IFB, it consists of the following documents:

1.IFB  303-0-01346 (This document)

2.Attachment A – TFC Terms and Conditions

3.Attachment B – References and Additional Company Information Form

4.Attachment C - Criminal Background Checks and Application Guidelines

5.Attachment D – TFC Bond Forms

6.Attachment E – HUB Subcontracting Plan

7.Attachment F – Keybox Installation Locations/Building Listing and Addresses

8.Attachment G – Bid Submission Instructions and Guidelines

CONTRACT TERM: The Contract Term begins on the date the PO is and is anticipated to be completed by January 1, 2021.

SCHEDULE OF EVENTS:  TFC reserves the right to change the dates shown below.


Issue IFB                                                              August 17, 2020

Optional Pre-Proposal Conference                       August 24, 2020, 1:30 PM

Deadline for Submission of Questions                 August 27, 2020 5:00 PM

Deadline for Submission of Bids/IFB Opening    September 8, 2020 3:00 PM

Expected Contract Start Date                                September 15, 2020

Addendum: Addendum 2 Posted: Addendum item #1: To answer questions from pre-bid conference 9/1/2020

Class/Item Code(s): 42550-Key Storage Cabinets And Files
99050-*Installation Of Security And Alarm Equipment

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
KeyWarden Systems Partners, LLP 109 N. Walnut New Braunfels, TX 78130 516081.50 NOT HUB CERTIFIED 9/25/2020 Full Award