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Professional A/E Services for Deferred Maintenance for TSBVI Campus-Wide Improvements

Solicitation ID: 303-0-01292

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 3/5/2020

Response Due Date: 4/9/2020

Last Modified: 5/21/2020 11:15 am

Solicitation Description:

SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #20-006-8807, campus-wide improvements at the Texas School for the Blind and Visually Impaired located at 1100 W 45th Street in Austin, TX

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be seven hundred thirty (730) calendar days.

PROJECT DESCRIPTION:  TFC is seeking the services of a multi-disciplined team for various campus-wide improvements at the Texas School for the Blind and Visually Impaired (TSBVI) campus located at 1100 W. 45th Street in Austin, TX. The selected AE team will provide upgrades or corrections to the following systems: Accessibility Compliance; Architectural Finishes; Building Envelope; Communications Systems; Electrical, Mechanical and Plumbing Systems; Roofing; Site Work; Structural Foundations and other incidental scopes of work made necessary by the execution of these repairs.

Approximate cost of construction for the aforementioned list of projects is estimated to be $4,500,000.00.

SCOPE OF SERVICES:  The scope of services required for this project includes assessment, existing condition verification, cost estimation, design, documentation, bidding assistance, and construction administration of the work.

Phase 1:  Architectural and Engineering scope of services shall include, but not be limited to, the following:

  • Detailed on-site investigations, review of existing documents, verify and validate items in existing deficiencies list requested for correction. Deficiency list will be provided to the final selected firm.

  • A list of necessary testing and inspections to be provided to Owner including, but not limited to ADA/TDLR, Commissioning, HVAC Testing, Adjusting and Balancing, Environmental, Water Infiltration and Construction Materials Testing.

  • Assistance in evaluation and interview of Construction Manager-at-Risk selection.

  • Assistance to Construction Manager-at-Risk to prepare rough order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the A/E.

  • Assistance in developing priorities for adjusting scope of work to match available funding.

  • Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility.  If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.

  • Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

  • Detailed design and documentation of construction plans and specifications.

  • Provide the Owner with a list of items to be tested and/or inspected including, but not limited to ADA/TDLR, Commissioning, HVAC Testing, Adjusting and Balancing, Environmental, Water Infiltration and Construction Materials Testing.

  • Coordinate with third party commissioning agent throughout design and construction administration as necessary.

  • Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

  • Construction Administration. (Pay application review, submittal review, ASI preparation, RFI responses, meeting minutes, review testing and reports, etc.)

  • Warranty management, including oversight of warranty work and providing a complete list of warranty periods for materials and equipment used in the project.

  • Project closeout.

A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.

MANDATORY PRE-SUBMITTAL TELECONFERENCEMandatory pre-submittal teleconferences will be scheduled on Thursday, March 26, 2020 at 10:00 AM and Friday, March 27, 2020 at 10:00 AM.    Respondents must have an employee of their firm sign in to at least one (1) of the two (2) teleconferences. TFC shall reject qualifications submitted by firms that did not register to participate in one of the mandatory pre-submittal teleconferences.

Pre-Registration is required. 

 Register in advance for the Thursday, March 26 meeting with this link: https://zoom.us/meeting/register/u5ckf-Grrj4istv6I1iMXYvEQFKumc2wpQ

 Register in advance for the Friday, March 27 meeting with this link:  https://zoom.us/meeting/register/vpclfuGtqTMr3WsU0Am5lEwJtNiy_DLXsA

 After registering, you will receive a confirmation email containing information about joining the meeting.

Site Visit:  There will be no optional site visit for this project.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below: 







Issue RFQ


Mandatory Pre-Submittal Conference


Thursday, 10:00 AM


Mandatory Pre-Submittal Conference


Friday, 10:00 AM

Deadline for Submission of Questions


Deadline for Submission of Qualifications & HSP


Thursday @ 3:00 PM

Notification to Interview


If Interviews are NOT required by TFC

Award by Commission


Execute Contract


If Interviews are required by TFC

Interviews of short listed firms


Award by Commission


Execute Contract




Class/Item Code(s): 90644-Heating
Air Conditioning - Architectural Services
90652-Interior Design, Space Planning, And Exhibits/Displays
90658-Lighting (Interior, Exterior) - Architectural Services
90738-Drafting Services
91825-Compliance Consulting, American Disabilities Act (Ada)
92533-Engineer Services, Professional
92536-Engineering Services (Not Otherwise Classified)
92556-Inspecting, Structural/Engineering
92567-Mechanical Engineering
92588-Structural Engineering

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Parkhill, Smith and Cooper 12301-B Riata Trace Parkway, Suite 100, Austin, TX 78727 600800.00 NOT HUB CERTIFIED 5/21/2020 Full Award