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CMR for Deferred Maintenance, Repair, and Renovations at Brown- Heatly Bldg.

Solicitation ID: 303-0-01155

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 3/18/2020

Response Due Date: 4/17/2020

Last Modified: 6/18/2020 2:36 pm

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2269, Subchapter F, Construction Manager-at-Risk Method, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting qualifications for a Construction Manager-at-Risk (CMR) to provide estimating and construction services to address deferred maintenance issues identified at  the Brown-Heatly Building (BHB) located at 4900 N. Lamar Blvd., Austin Texas, hereinafter described as TFC Project #20-010-5402 (the Project). This Project will be administered  by TFC. This procurement will be a two-step award process with a two-part work requirement.

Step One of the solicitation will include a submittal of company experience and qualifications focusing on projects of similar size and type. Respondents will be evaluated on experience and qualifications, as detailed in Section IV, Submittal Information.

Step Two of the solicitation will include only the highest ranked five or fewer Respondents from Step One who will be asked to provide pricing.

CONTRACT TERM: Construction is required to commence within fourteen (14) calendar days after the Notice to Proceed for Construction is issued. For planning purposes, the pre-construction time period is estimated to be One Hundred and Eighty (180) calendar days.  The construction contract period is projected for a term of Three Hundred and Sixty Five (365) calendar days except as may be otherwise amended or negotiated.


Construction Manager-At-Risk Services to include, but may not be limited to: repairs to HVAC systems, enhancements to indoor air quality, improvements to mechanical, electrical and plumbing systems, replacing roofing systems, exterior cladding/waterproofing repairs, correcting life safety and security deficiencies and correcting architectural deficiencies and finishes.

For the consideration of this RFQ, TFC is assessing any known asbestos materials in the existing facility to be abated prior to demolition and construction. Any asbestos abatement of the building is to be considered outside of the construction contract and budget of this RFQ. Any required abatement will be either negotiated with the CMR awarded the contract or addressed by TFC separately


Third Party Testing: TFC shall provide or contract with third party for Testing and Balancing Services, RAS Review, Commissioning, and Construction Materials Testing.


 PART ONE:  Collaborate with TFC and its Architects and Engineers (A/E), MEP Engineering, Inc., during the completion of construction documents including Schematic Design, Design Development, 65% Construction Documents, 90% Construction Documents review and comments at 100% completion of Construction Documents.  The Respondent’s expertise will be used to affect value engineering, establish a project schedule and ultimately determine the Guaranteed Maximum Price (GMP). The services include attending meetings, consultation of plan reviews, constructability reviews, and cost estimating.

PART TWO:  In accordance with the approved schedule and GMP, Contractor shall facilitate bidding and selection of subcontractors in accordance with HUB requirements, and provide and/or secure and install all materials, labor, coordination, management and supervisory activities necessary to complete construction of the Project in accordance with the drawings, specifications and other contract documents that will be prepared by the A/E & TFC.


TFC will have mandatory pre-submittal teleconferences scheduled for Monday, 3/30/2020 at 10:00 a.m.  and Tuesday, 3/31/2020 at 10:00 a.m. Respondents must have an employee of their firm sign in to at least one (1) of the two (2) pre-submittal teleconferences. TFC shall reject qualifications submitted by firms that did not attend one of the mandatory pre-submittal teleconferences.    

Pre-Registration for a teleconference is required. 

 Register in advance for the Monday, March 30 meeting with this link: https://zoom.us/meeting/register/tJcvf-Cvpjgun9X1qKjCTRYv2FlNBYpT7g

 Register in advance for the Tuesday, March 31 meeting with this link: https://zoom.us/meeting/register/vJQrce-gqDwtnGT5sjpafvj6Zg8rpqHOhw


Site Visit:  There will be no optional site visit for this project. 




Day & Time

Issue RFQ


Mandatory Pre-Submittal Tele-Conference


Monday, 10:00 A.M.


Mandatory Pre-Submittal Tele-Conference


Tuesday, 10:00 A.M.

Deadline for Submission of Questions


Deadline for Submission of Qualifications & HSP


Friday @ 3:00 PM

Notification of Short List Selection


Deadline for Submission of Proposals/Opening


Tuesday @ 3:00 PM

Notification of Interview Selection




Award by Commission


Execute Contract



Class/Item Code(s): 90922-Building Construction, Non-Residential (Office Bldg., Etc.)

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
J.T. Vaughn Construction, LLC 6604 N/ Lamar Blvd., Austin, TX 78752 88783152.00 NOT HUB CERTIFIED 6/18/2020 Full Award