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RFP for Fire Sprinkler and Other Related Systems Maintenance Services

Solicitation ID: 303-0-00260

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 1/9/2020

Response Due Date: 2/27/2020

Last Modified: 3/16/2020 2:12 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2165.001, Custodianship of State Property, and Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting responses to this Request for Proposal for the provision of maintenance services for fire sprinklers and other related services various facilities owned by the Texas Facilities Commission located in Austin, Texas.


2)    CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2021. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.   


i)      The Pre-Proposal Conferences are scheduled for:

PPC 1st day, 01/22/2020 at 9:00 am

PPC 2nd day, 01/23/2020 at 9:00am

The location of the Pre-Proposal conferences is:

Central Services Building, 4th floor

1711 San Jacinto

Austin, TX 78701

ii)     Attendance of at least one (1) of the two (2) scheduled pre-proposal conferences is mandatory. Only those Respondents whose names and represented firm are on the pre-proposal conference sign-in sheet shall be allowed to submit a response.  Please do not be late. Check in instructions. Go to the 4th floor and sign in and have 4th floor call Matt Groce.

iii)    For the pre-proposal conferences, there is metered parking (coins) on the street, or free parking is available on the top level of State Garage B, 1511 San Jacinto, Austin, TX.  Print out the Attachment I - Parking Permit for Garage B to place on your dashboard.


4)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)    The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

January 9, 2020

Pre-Proposal Conferences


(Respondents are required to attend only one of the scheduled meetings)


January 22, 2020 9:00 a.m.

January 23, 2020 9:00 a.m.

Deadline for Submission of Questions

  January 30, 2020

Deadline for Submission of Proposals/RFP Opening

 February 27, 2020

Interview Date

March 5, 2020

Expected Contract Start Date

April 1,2020

Class/Item Code(s): 93633-Fire Protection Equipment And Systems Including Fire Hydrants, Fire Sprinkler Systems, Smoke Detectors, Jaws Of Life, Fire Protection Material Treatment, Firestop And Fire Barriers, Etc.Inspection, Maintenance And Repair


1ESBD_File_181932_RFP Fire Sprinkler Systems 303-0-00260.docxRequest for Proposal
2ESBD_File_181932_303-0-00260 Contract Template.docxAttachment A Services Contract Template
3ESBD_File_181932_HUB Subcontracting Form.pdfHUB Subcontracting Form
4ESBD_File_181932_Attachment F - Contractor's Qualification Form.docxAttachment F Contractor's Qualification Form
5ESBD_File_181932_Attachment H Parking Permits.pdfAttachment H Parking Permits
6ESBD_File_181932_Attachment I - TFC Bond Forms.pdfAttachment I TFC Bond Forms
7ESBD_File_181932_Addendum 1, RFP 303-0-00260.pdfAddendum #1 Pre-proposal conference sign in sheets

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Koetter Fire Protection 16069 Central Commerce Dr. Pflugerville TX 78660 125000 NOT HUB CERTIFIED 3/16/2020 Partial Award
Impact Fire 14000 Summit Drive Austin TX 78728 75000 NOT HUB CERTIFIED 3/16/2020 Partial Award