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RFQ for Professional Engineering Services for MEP Deferred Maintenance at Multiple State Building in Austin

Solicitation ID: 303-0-00209

Status: Awarded

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 10/18/2019

Response Due Date: 11/20/2019

Last Modified: 1/17/2020 9:40 am

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional engineering services for Project #20-004-5051 to implement various MEP deferred maintenance projects for multiple buildings in Austin, Texas.

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be nine hundred (900) calendar days. PROJECT DESCRIPTION

  • Provide prime professional Engineering and Architectural services for deferred maintenance MEP, Architectural, and Structural improvements and upgrades under one prime contract for multiple buildings including, but not limited to:
    • Insurance Building, (INS), 1100 San Jacinto Blvd;
    • Price Daniel Building, (PDB), 209 West 14th St;
    • Tom C Clark Building, (TCC), 204 West 14th St;
    • Supreme Court Building, (SCB), 201 West 14th St; and
    • Sam Houston Building, (SHB), 201 East 14th St.
  • Approximate cost of construction for the aforementioned list of projects is estimated to be nine million dollars ($9,000,000).
      • The Project scope of work includes, but is not limited to, renovation/replacement of air handling units, outside air handling units, air distribution systems and controls, and other necessary incidental scopes of work related to or made necessary by the execution of the aforementioned building deficiencies.
      • Phase 1: Architectural and Engineering scope of services shall include, but not be limited to, the following:
        • Detailed on-site investigations, review of existing documents, verify and validate items in existing deficiencies list requested for correction. Deficiency list will be provided to the final selected firm.
        • A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.
        • Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement as recommended by the A/E.
        • Assistance in developing priorities for adjusting scope of work to match available funding.
        • Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility. If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.
        • Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.
      • Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:
        • Detailed design and documentation of construction plans and specifications.
        • Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.
        • Coordinate with third party commissioning agent throughout design and construction administration.
        • Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.
        • Construction Administration.
        • Warranty management.
        • Project closeout.
      • A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.

      MANDATORY PRE-SUBMITTAL CONFERENCE: The mandatory pre-submittal conferences are scheduled for Tuesday 10/29/2019 @ 10:00 AM, and Thursday 10/31/2019 @ 2:00 PM. The location of the pre-submittal conferences is the Central Services Building, 1711 San Jacinto Blvd., Austin. Check-in with the Receptionist on the fourth floor. Respondents must have an employee of their firm attend at least one (1) of the two (2) scheduled pre-submittal conferences. TFC shall reject submittals submitted by firms that did not attend one of the mandatory pre-submittal conferences. SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.
      Issue RFQ - 10/18/2019
      Mandatory Pre-Submittal Conference - 10/29/2019 Tuesday @ 10:00 AM
      Mandatory Pre-Submittal Conference - 10/31/2019 Thursday @ 2:00 PM
      Deadline for Submission of Questions - 11/05/2019 Tuesday @ 12:00 PM
      Deadline for Submission of Qualifications & HSP - 11/20/2019 Wednesday @ 3:00 PM
      Notification to Interview - 11/26/2019

      If Interviews are NOT required by TFC
      Award by Commission - 01/16/2020
      Execute Contract - 02/06/2020

      If Interviews are required by TFC
      Interviews of short-listed firms - 12/10/2019
      Award by Commission - 01/16/2020
      Execute Contract - 02/06/2020

Class/Item Code(s): 90644-Heating
Air Conditioning - Architectural Services
90678-Security Systems
Intruder And Smoke Detection - Architectural
92507-Air Conditioning, Heating And Ventilating Engineering
92522-Control Systems Engineering
92529-Electric Utility Protection And Control Engineer
92531-Electrical Engineering (Incl. Cogeneration Design Services)
92533-Engineer Services, Professional
92567-Mechanical Engineering


1ESBD_File_175557_RFQ 303-0-00209 - MEP Deferred Maintenance Projects, Final.docxRFQ Solicitation Document
2ESBD_File_175557_HUBSubcontractingPlanForm_04032017.pdfHUB Subcontracting Plan Forms
3ESBD_File_175557_RFQ 303-0-00209 Attachmend D Contract Template.docxService Contract Template
4ESBD_File_175557_Attachment F - INS-MEP.pdfINS-MEP – Insurance Building Assessment and Deficiency List Spreadsheet
5ESBD_File_175557_Attachment F - PDB-MEP.pdfPDB-MEP – Price Daniel Building Assessment and Deficiency List Spreadsheet
6ESBD_File_175557_Attachment F - SCB-MEP.pdfSCB – MEP – Supreme Court Building Assessment and Deficiency List Spreadsheet
7ESBD_File_175557_Attachment F - TCC-MEP.pdfTCC – MEP – Tom C. Clark Building Assessment and Deficiency List Spreadsheet
8ESBD_File_175557_Parking Permits.pdfParking Permits for Pre-Submittal Conferences
9ESBD_File_175557_303-0-00209 - Addendum #1 FINAL.pdfAddendum No. 1
10ESBD_File_175557_303-0-00209 - Addendum #2 FINAL.doc.pdfAddendum No. 2

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Tom Green and Company Engineers, Inc. 3701 Executive Center Dr., Suite 258 Austin, TX 78731 1,500,000.00 NOT HUB CERTIFIED 1/16/2020 Full Award