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RFQ for External Cost Allocation Services

Solicitation ID: 25000

Status: Awarded

Contact Name: Rico Gamino

Contact Number: 512-936-3567

Contact Email: rico.gamino@tfc.state.tx.us

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 11/22/2021

Response Due Date: 12/16/2021

Last Modified: 1/13/2022 11:58 am

Solicitation Description:

SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide Cost Allocation services for Indirect Administrative costs.  This is inclusive of review of cost recovery program revenue as it relates to reimbursements of program costs including overhead cost in accordance with the terms, conditions and requirements set forth in this Request for Qualification (RFQ).

CONTRACT TERM: It is the intention of TFC to award a Contract for services not to exceed $25,000 for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed and be completed within 30 Days. 


1) TFC is soliciting submittals from qualified respondents who have significant experience in providing cost allocation services for state agencies incurring indirect administrative costs with several cost recovery programs. 

2) The basic services are outlined in the Scope of Work.


1) TFC is soliciting statements of qualifications from firms with an established history of providing cost allocation services for state agency programs which contribute to agency indirect administrative costs as well as direct expenditures in accordance with the terms, conditions, and requirements set forth in this Request for Qualifications (RFQ).

2) Specific requirements include, but are not limited to, the following activities:

a) Review and provide cost allocation/recovery methodologies as well as calculations for rates used by cost recovery programs that would provide different approaches to cost recovery.

b) Interview program staff to understand current allocation methodologies. Based on findings, provide multiple methods in allocation applicable to agency business model.

c) Recalculate based on methodologies established or from information gathered to create new methodologies due to organizational or programmatic changes.

d) Review statistics applied to cost allocation/recovery and provide a report of findings to support changes, updates, and edits. 

e) Identify and review of revenue enhancement opportunities with TFC.

f) Review new or updated federal (federal surplus program) or State policy with TFC and report impact to allocation methodologies.

g) At least four (4) onsite visits to review current allocation topics and areas of revision.  

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.


Issue RFQ - 11/22/2021

Optional Pre-Proposal Conference - 12/02/2021 - Thursday @ 10:00 AM CT

Deadline for Submission of Questions - 12/8/2021 - Wednesday @ Noon CT

TFC's Response to Questions - 12/10/2021

Deadline for Submission of Qualifications - 12/16/2021 - Thursday @ 3:00 PM CT

Selection of Qualified Respondent(s) - 01/20/2022


The Pre-proposal teleconference is scheduled for Thursday, December 2, 2021 at 10:00 AM CT.

Pre-registration for the tele-conference is required.

Class/Item Code(s): 94610-Accounting And Billing Services (Including Payroll Services, 3Rd Party Reimbursement For Medicare, Medicaid, Private Insurance, Etc)
94631-Certified Public Accountant (Cpa) Services
94648-Financial Advisor


1ESBD_File_263600_2-00081 RFQ Document.docxRequest for Qualifications Document
2ESBD_File_263600_2-00081 Cost Allocation Contract Template.pdfContract Template - Reference Material Only - Do not return as part of the response.
3ESBD_File_263600_2-00081 Addendum 1.pdfAddendum 1
4ESBD_File_263600_2-00081 PreBid Conference Recording.zipOptional Pre-Bid Conference Recording

Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
-- -- -- -- -- No Award