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RFP for Video Production Streaming Services for Agency Public Meetings

Solicitation ID: 0000085

Status: Posted

Contact Name: Michelle Jordan

Contact Number: 512-463-0209

Contact Email: michelle.jordan@tfc.texas.gov

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 11/7/2023

Response Due Date: 12/6/2023

Last Modified: 11/7/2023 3:41 pm

Solicitation Description:

1)    SCOPE: Pursuant to Texas Government Code Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting proposals for video recording, production, live streaming, and hosting of agency public meetings and additional as needed services.

2)    CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025.  The contract may be renewed for two (2)  additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term.   Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.

3)    SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.

a)      The solicitation process for this RFP will proceed according to the following schedule:



Issue RFP

November 7, 2023

Mandatory Pre-Proposal Conferences


(Respondents are required to attend only one of the scheduled meetings)

PPC 1, November 16, 2023, 2:00 PM

PPC 2, November 17, 2023, 10:00 AM

Deadline for Submission of Questions

November 28, 2023, 12:00 Noon

Deadline for Submission of Proposals/RFP Opening

December 6, 2023, 3:00 PM

Expected Contract Start Date

January 2, 2024


i)       The Pre-Proposal Conferences will be held in person on November 16, 2023 at 2:00 PM and November 17, 2023 at 10:00 AM. Attendance at one of the two mandatory pre-proposal conferences is required. Only those respondents on the sign-in sheets shall be permitted to submit a response.

ii)     The pre-proposal conferences will be held at:

Central Services Building

1711 San Jacinto Blvd.

Austin, TX 78701

4th Floor Commission Board Meeting Room

iii)   Parking for the pre-proposal conferences is available in the first level of Parking Garage R located across the street at 1706 San Jacinto Blvd, the small visitor lot at the southwest corner of the building, or metered parking around the building. Upon arrival, contact the purchaser to be escorted to the conference room.

iv)    A mandatory jobsite walkthrough will be conducted immediately following each conference. 

Class/Item Code(s): 91509-Audio/Video Production Services Complete
91582-Video Production
91584-Video Recording
92048-*Storage Services, Data Media