Contract Details: # 415-M1 exp. 4/30/2018

Number 415-M1 exp. 4/30/2018
Description Laboratory Freezers, Refrigerators, Accessories
Category Managed
Type Term
Start Date 3/14/2013
End Date 4/30/2018
Purchasing Category Codes (Agencies Only) PCC C
Optional Renewal Terms No renewals remaining
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
NIGP Code(s) 415-58
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
Contract Items and Pricing 415-M1 Alab Equipment Price Sheet (xls)

415-M1 Biomedical Price Sheet (xls)

  1. Inside Delivery and/or Installation:
    Requirements for inside delivery and/or installation service must include the removal and disposal of any crating/packing material from the customer's premises by the delivery personnel.
  2. Installation requires all necessary factory hoses and power hook-ups to be included so that the equipment is operational.
  3. Operation Manuals: Shipped with an Operation Manuel in hardcopy format and or on a CD.
  4. Appliance Standards and Features:
  5. Appliance Standards:
  6. NFPA and OSHA standards for Explosion and Flammable Units
  7. Commercial UL listed
  8. Refrigerants and Insulation; CFC-Free
  9. Non-proprietary parts, refrigerants
  10. Freezer units shall have microprocessor control systems
  11. Accessory options
  12. Appliance Features:
  13. Touchpad data entry
  14. Adjustable safety alarms
  15. Low battery alarm
  16. Automatic voltage boost
  17. Clean filter light
  18. Reversible Door: Where applicable
  19. Freezer and refrigerator cabinets shall be corrosion resistant
Warranty Details Reference Contract Pricing Information
Adding New Products to Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Delivery Delays by Contractor

If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).

Compliant Products by Contractor

Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractors Information