Contract Details: # 265-A1

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Number 265-A1
Description Upholstery Materials
Category TxSmartBuy
Type Term
Start Date 6/9/2022
End Date 12/31/2024
Purchasing Category Codes (Agencies Only) PCC A
Optional Renewal Terms

January  01, 2025, through December 31, 2025

Purchase Orders Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.
NIGP Code(s) 26544
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: 

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3 
Email: spd.cmo@cpa.texas.gov 
Warranty Details 3 year Warranty Policy:
Warranty covers normal wear and tear from the date of invoice to the original purchaser when used for appropriate applications in a single shift environment for a three-year period. All materials must be properly installed and maintained. Warranty periods for multiple shift environments vary. Contact Mayer Fabrics for information on a multi-shift warranty.

Wear and Abuse: Damage, disintegration or loss arising from abuse, misuse, vandalism, burns, cuts, abrasion from other furniture components, or punctures are not covered. Damage includes but is not limited to staining or marks made via ink transmission and/or dyes and other external contaminants. Dye transfer (also known as reverse crocking) can occur in any environment, especially when light colors of fabrics are exposed to pigments from dark clothing and other materials. Once the dye has penetrated the topcoat, stains are often permanent.

Cleaning: Warranty may void for the following: use of improper cleaning agents or methods, lack of cleaning, combining cleaning agents, or failure to rinse with fresh water following cleaning protocol.

Shipping and Storage: Freight claims due to damage that may occur during shipping/transit do not fall under this material warranty. Materials are not covered for hydrolysis, cold crack or other disintegration resulting from storage in non-climate controlled areas for an extended period.

If a fabric fails to perform, as warranted herein, Mayer Fabrics will provide a credit of the purchase price to be applied to future orders or offer replacement of the fabric with a mutually agreed upon replacement of the same value for the affected area only. Replacement credits/reimbursements will under no circumstances include labor costs. This warranty applies only to the original purchaser of the fabric.
Adding New Products to Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov.
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL).
Compliant Products by Contractor

Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 13513608433

Contractor: Mayer Paetz Inc. dba Mayer Fabrics

Contact Name: Victoria Vazquez

Email: victoria.vazquez@mayerfabrics.com

Phone: (317) 267-2626

Alternate Contact Name: Jen Fallis

Alternate Email: jenfallis@mayerfabrics.com

Address: 500 South Kitley Avenue Indianapolis IN 46219