Contract Details: # 070-A1

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Number 070-A1
Description Fleet Trucks, Automobiles, and Law Enforcement Vehicles
Category TxSmartBuy
Type Term
Start Date 2/4/2022
End Date 4/30/2023
Purchase Category Code(Agencies Only) PCC A
Optional Renewal Terms Extension: February 1, 2023, through April 30, 2023 
Purchase Orders Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.

Important: Prior to submitting a requisition, check with the selected contractor for vehicle availability.

Note: This contract contains line items that may be available through multiple contractors. Agencies should document its best value determination when selecting other than the lowest-priced contractor.

NIGP Code(s) 071-04   071-05
072-01   072-03
072-04   072-05
072-06   072-07
072-08
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: spd.cmo@cpa.texas.gov
Contract Specifics/Notes Please note, HUB Subcontracting Plan (HSP) compliance is the responsibility of the contracting agency post award by SPD. Please contact the contract manager to obtain a copy of the HSP. The base model ARO days on specific items found on this contract are subject to change depending on the additional add-on options selected. The ARO on the P.O. will not reflect the delivery date on the following series options below and will be issued a POCN to reflect the correct ARO delivery:

Texas Fleet Specifications and Requirements Attachment D

Law Enforcement Pricing Tool

Peoplemovers Pricing Tool

Trucks Pricing Tool
Warranty Details All series except class 7 & 8 trucks shall have a minimum warranty of at least 3 years/36,000 miles bumper to bumper with a power train warranty of 5 years/100,000 miles.

Class 7 trucks shall have a warranty of 3 years/100,000 miles bumper to bumper with a powertrain warranty of 5 years/100,000 miles and 2 years/unlimited miles up-fit body.

Class 8 trucks shall be warranted against all defects in material and workmanship for a period of not less than 24 months, unlimited mileage, bumper to bumper, and 24 months, unlimited mileage, powertrain, and shall cover 100% parts and labor for the unit. If any part of the manufacturer's standard warranty exceeds 24 months, unlimited mileage, then that part of the manufacturer’s standard warranty shall be in effect.

See attachment D for further Details
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 11418568728

Contractor: Caldwell Country Chevrolet, LLC

Contact Name: Adrienne Gattis

Email: agattis@caldwellcountry.com

Phone: (979) 567-6115

Alternate Contact Name: Edward Hester

Alternate Email: zhester@caldwellcountry.com

Alternate Phone: (979) 567-1500

Address: P.O. Box 27 Caldwell TX 77836

VID: 12730378564

Contractor: Caldwell Country Ford, LLC

Contact Name: Adrienne Gattis

Email: agattis@caldwellcountry.com

Phone: (979) 567-6115

Alternate Contact Name: Edward Hester

Alternate Email: zhester@caldwellcountry.com

Alternate Phone: (979) 567-1500

Address: PO Box 72 Rockdale TX 76567

VID: 14637326696

Contractor: Doggett Freightliner of South Texas, LLC

Contact Name: Michael Crockett

Email: mike.crockett@doggett.com

Phone: (210) 277-4373

Alternate Contact Name: Craig Chandler

Alternate Email: craig.chandler@doggett.com

Alternate Phone: (210) 709-2503

Address: 8700 IH 10 East Converse TX 78109-9722

VID: 18634898458

Contractor: Donalson CDJR, LLC

Contact Name: Jarrod Runnels

Email: FleetSales@outlook.com

Phone: (409) 895-3858

Alternate Contact Name: Shirley Payne

Alternate Email: spayne.silsbeefleet@gmail.com

Alternate Phone: (409) 895-3855

Address: 1305 Hwy 96 Bypass Silsbee TX 77656

VID: 12034629241

Contractor: Donalson-Hiner Automotive Group Inc. DBA Silsbee Toyota

Contact Name: Richard Hyder

Email: rhyder.cowboyfleet@gmail.com

Phone: (409) 300-1385

Alternate Contact Name: Shirley Payne

Alternate Email: spayne.silsbeefleet@gmail.com

Alternate Phone: (409) 895-3855

Address: 1396 Hwy 327 E. Silsbee TX 77656

VID: 15623413448

Contractor: Holiday-Graham CDJR, LLC dba Holiday Chrysler Dodge Jeep Ram

Contact Name: Bryan Brooks

Email: bryan@holidayfleet.com

Phone: (903) 771-1960

Alternate Contact Name: Eric Hove

Alternate Email: erichove@yahoo.com

Alternate Phone: (903) 564-3551

Address: 1609 Hwy 380 Bypass Graham TX 76450

VID: 12647406441

Contractor: Johnson Whitesboro Ford Inc. dba Holiday Ford

Contact Name: Bryan Brooks

Email: bryan@holidayfleet.com

Phone: (903) 771-1960

Alternate Contact Name: Eric Hove

Alternate Email: erichove@yahoo.com

Alternate Phone: (903) 564-3551

Address: 1003 Hwy 82 W Whitesboro TX 76273

VID: 15623413448

Contractor: Johnson-Grayson Automotive, Inc. DBA Holiday Chevrolet

Contact Name: Bryan Brooks

Email: bryan@holidayfleet.com

Phone: (903) 771-1960

Alternate Contact Name: Eric Hove

Alternate Email: erichove@yahoo.com

Alternate Phone: (903) 564-3551

Address: 1009 Hwy 82 W Whitesboro TX 76273

VID: 18107920516

Contractor: Lake Country Chevrolet Inc.

Contact Name: Rick Brown

Email: rbrown.silsbeefleet@gmail.com

Phone: (409) 384-1002

Alternate Contact Name: Shirley Payne

Alternate Email: spayne.silsbeefleet@gmail.com

Alternate Phone: (409) 895-3855

Address: 2152 N. Wheeler Street Jasper TX 75951

VID: 17510073228

Contractor: Sam Pack's Five Star Ford Ltd

Contact Name: Alan Rosner

Email: bidtx@spford.com

Phone: (888) 835-3389

Alternate Contact Name: Kevin Moore

Alternate Email: kevinmoore@spford.com

Alternate Phone: (888) 835-3389

Address: 1635 IH 35E Carrollton TX 75006

VID: 17605331440

Contractor: Silsbee Ford Inc.

Contact Name: Jarrod Runnels

Email: fleetsales@outlook.com

Phone: (409) 749-9556

Alternate Contact Name: Shirley Payne

Alternate Email: spayne.silsbeefleet@gmail.com

Alternate Phone: (409) 895-3855

Address: PO Box 815 Silsbee TX 77656