Contract Details: # 425-S1
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| Number | 425-S1 |
|---|---|
| Description | Furniture - Chairs; Desks; Bookcases; Tables; Sofa; Footrest; Storage Cabinet; Shims - WorkQuest |
| Category | TxSmartBuy |
| Type | Term |
| Start Date | 11/18/2021 |
| End Date | 11/30/2026 |
| Purchase Category Code(Agencies Only) | Doc Type 9 – Texas Government Code § 2155.441, Document Type 9 purchases should have a blank or “0” PCC field depending on whether the entry is to USAS or CAPPS |
| Purchase Orders | Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system. |
| NIGP Code(s) | 425-06 425-07 425-14 425-18 425-21 425-30 425-60 |
| CPA Contract Management | Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: SPD Contract Management Office (SCMO) Texas Comptroller of Public Accounts (CPA) Phone: (512) 463-3034 option 3 Email: spd.cmo@cpa.texas.gov |
| Contract Specifics/Notes | Delivery: WorkQuest Products: If customer requires advance notification of shipment, an additional charge may be added to invoice. If inside delivery is requested for a specific room other than the Reception/Lobby area, an additional charge may be added to agency invoice, as some freight companies charge extra for this service. 1. Routine Dock Delivery - WorkQuest: Common Carrier delivery to the receiving building means not carried inside or inspected by the Common Carrier for visible damage. 2. WorkQuest Inside Delivery: "Inside Delivery" means that the item is to be delivered inside the receiving building on the first floor, in a reception area. Deliveries to upper level floors will require additional cost. Purchasers must specify if an elevator is available for upper level access. Any and all special conditions must be communicated on the purchase order. Council of Government (Cog) Regions With Counties 12 Capital Counties: Bastrop Blanco Burnet Caldwell Fayette Hays Lee Llano Travis Williamson 13 Brazos Valley Counties: Brazos Burleson Grimes Leon Madison Robertson Washington 14 Deep East Texas Counties: Angelina Houston Jasper Nacogdoches Newton Polk Sabine San Augustine San Jacinto Shelby Trinity Tyler 15 South East Texas Counties: Hardin Jefferson Orange 16 Gulf Coast Counties: Austin Brazoria Chambers Colorado Fort Bend Galveston Harris Liberty Matagorda Montgomery Walker Waller Wharton 18 Alamo Counties: Atascosa Bandera Bexar Comal Frio Gilliespie Guadalupe Karnes Kendall Kerr Medina Wilson Installation of deliveries to COG Districts outside of those listed above shall be by quote only. WorkQuest products: Freight is added when total order to single destination is less than 500 lbs. Inside Delivery: An additional charge of $48.00 for the first 100 lbs and $7.00 for each additional 100 lbs will be added for an inside delivery request (unless inside delivery is not specifically stated as part of the selling price). Technical Assistance: The contractor will furnish technical assistance to the ordering entity concerning what furniture to order and how options/accessories covered by the contract are used. This technical assistance may be rendered telephonically. The contractor will distribute on request at no charge one copy of the manufacturer's catalog (technical description) for each item included in the contract and one color chart showing the manufacturer's standard colors/finishes to each using entity. Products Manufactured by WorkQuest to meet NFPA Standards: A. Wood Finishes: 1. Chairs and Furniture: Walnut, Medium Oak 2. Furniture Only: Banner Oak Black Teak Dark Walnut Dove Gray Mahogany Frosty White Light Oak Oregon Oak Putty Wineberry Windsor Mahogany B. Fabric Color Chart* (1): 1. Vinyl: Navy Black Oxblood Cinnamon Mahogany Walnut Antique Blue Dark Blue Green 2. Nylon Wool Blend: Parchment Dreft Blue Carnival Brindle Wood Trafalgar Bolero Seafoam Grey Sky Prism Acorn Coffee Nut 3. Marquesa Lana - Sherpa: (***Fast Ship Choice) Academy Blue Black Brittany Burgundy Dark Blue Grey Heather*** Grey Mix Hunter*** Jade Maroon** Mesa Mauve Navy** Sugarplum Terracotta C. Fabric Color Chart** (2): (***Fast Ship Choice) 1. Marquesa Lana - Sherpa: Academy Blue Black Brittany Burgundy Dark Blue Grey Heather 21*** Grey Mix Hunter 62*** Jade Maroon 82*** Mesa Mauve Navy 37*** Sugarplum Terracotta 2. Vinyl: Navy Black Oxblood Cinnamon Mahogany Walnut Antique Blue Dark Blue Green |
| Compliant Products by Contractor | Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. |
| Purchase Order Cancellation | The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor. |
| Restocking Fee for Returned Products | The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%. |
| Substitutions | During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery. |
| Contractor Performance | The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000. Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to: • Identify vendors that have exceptional performance • Aid purchasers in making a best value determination based on vendor past performance • Protect the state from vendors with unethical business practices • Track vendor performance for delegated and exempt purchases |
Contractor Information
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VID: 17419760511 Contractor: WorkQuest, Inc. Email: smartbuy@workquest.com Phone: (512) 451-8145 Address: 1011 East 53 1/2 Street Austin TX 78751 |
