Contract Details: # 390-M1

Number 390-M1
Description Meat Products
Category Managed
Type Term
Start Date 9/1/2020
End Date 8/31/2024
Purchase Category Code(Agencies Only) PCC C
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
NIGP Code(s) 390-49  
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Contract Items and Pricing 390-M1 Price List


Purchase Orders for Pork Trimmings, Beef Trimmings, Frozen Beef Hearts

The purchase order will reflect the Contract constant unit price per pound plus the National Carlot Meat Report (NCMR) price per pound based on the weekly weighted average for:
a. Pork – 72% trim combo
b. Beef – National, Chemical Lean 65% boneless processing beef and beef trimmings
c. Beef variety meats - frozen; hearts, regular, bone out for the week prior to the purchase order date.

The NCMR is attainable through USDA Market News, Des Moines, IA. (515-284-4460) or on the web at:

Example: Constant unit price of $0.05 per pound added to the weekly weight average price of $1.55 per pound quoted in the NCMR would result in a FOB Destination price to the customer of $1.60 per pound.

In the event that the weekly NCMR is not generated by USDA, i.e. governmental shutdown, pricing for the purchase order will be the Contract constant unit price per pound plus the Urner Barry’s weekly weighted average for beef 65% and pork 72% trim combos and beef hearts. This Urner Barry’s based price will be the final and settled price for the loads delivered while no NCMR price is available. Once the weekly NCMR price resumes availability, pricing will revert to the NCMR structured pricing.

The Urner Barry information can be accessed at



Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Expedited Payment Discount 0.5% - 10 days for Royal Pacific Tea Company
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 13642728052

Contractor: Advanced Commodities, Inc.

Contact Name: Wes Kezer


Phone: (630) 372-9200

Alternate Contact Name: E-mail for purchase orders

Alternate Email:

Alternate Phone: (630) 372-9200

Address: 840 West Bartlett Rd Ste. 3 Bartlett, IL 60103

VID: 18607092063

Contractor: The Royal Pacific Tea Company, Inc.

Contact Name: Art Gartenberg


Phone: (480) 951-8251

Address: PO Box 6277 Scottsdale AZ 85261-6277