Contract Details: # TXMAS-20-00CORP01
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Number | TXMAS-20-00CORP01 | ||||||||||||||||||||
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Description | Event Management | ||||||||||||||||||||
Category | TxSmartBuy | ||||||||||||||||||||
Type | TXMAS | ||||||||||||||||||||
Start Date | 12/31/2019 | ||||||||||||||||||||
End Date | 6/2/2024 | ||||||||||||||||||||
Base Contract | GS-07F-230BA | ||||||||||||||||||||
Purchasing Category Codes (Agencies Only) | PCC X | ||||||||||||||||||||
Optional Renewal Terms | June 3, 2024, through Dec. 30, 2024 |
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Purchase Orders | Procurement Method Identification Process: Public procurement personnel must identify the appropriate procurement method as stated in the State of Texas Procurement and Contract Management Guide. Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.
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CPA Contract Management | Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: SPD Contract Management |
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Contract Specific/Notes | Base contract (GSA) information
To purchase from this contract, purchasers must use the quote line item, Quote TXMAS-20-00CORP Innovation Event Management, LP. When purchasing one or more of the Contracted Services (see the price list below), please list the services on the quote by listing the Labor Category, the hourly rate, that number of hours needed, and the total dollar amount for that line. When buying Other Direct Costs (ODC), please list the ODC items on the quote, adding either “Incidental,” “Open Market,” or “OM” on the same line as each ODC being bought. Adding “Incidental,” “Open Market,” or “OM” indicates to the customer that the items are incidental to one or more of the Contract Services being purchased. Additionally, "Facility Expenses," "Speaker Stipends," "Audio Visual Expenses," "Promo Items," "Transportation Expenses," "Print Materials" and other incidental items under this Contract are capped at $25,000.00 per event per vendor. Any item that exceeds this cap must be purchased by the Customer under a separate purchase order and in compliance with Customer's applicable purchasing laws and rules.
Contracted Services:
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Compliant Products by Contractor | Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. | ||||||||||||||||||||
Purchase Order Cancellations | The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor. | ||||||||||||||||||||
Contract Performance | The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000. Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to: |
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Rebate Reporting Requirements For Federal Funding | Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order. Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor. |
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FOB Point | FOB Destination. Freight included. | ||||||||||||||||||||
Order Limitations | The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract. Minimum order: $100.00 Maximum order: $1,000,000.00 |
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Approved Products/Services | Other than incidental items expressly allowed under this Contract, Contractor may not sell and Customers may not purchase goods or services under this Contract that are not included in the TXMAS Catalog for this Contract. Therefore, to the extent the Base Contract contains terms which allow additional items to be purchased such as blanket purchase agreements and contractor team arrangements, those terms are excluded from this Contract. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items. Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less. If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown. |
Contractor Information
VID: 12600183011 Contractor: Innovation Event Management, LP Contact Name: John-Morris Edwards Email: john-morris.edwards@iemshows.com Phone: (512) 358-1000 Alternate Contact Name: Jessie Von Bergen Alternate Email: jessie.vonbergen@iemshows.com Alternate Phone: (512) 358-1000 x211 Address: 5508 W. Highway 290, Ste. 208 Austin TX 78735-8818 HUB Eligibility: WO HUB Gender: F |