Contract Details: # 966-A4
|Printed Standard and Custom Envelopes
|Purchasing Category Codes (Agencies Only)
|Optional Renewal Terms
Extension: October 1, 2023, through September 30, 2024
|Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.
|CPA Contract Management
|Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
|United States Postal Service Requirements:
Envelopes shall meet all USPS automated mail specifications as found in the Domestic Mail Manual (DMM). For complete information regarding mail pieces of any type and answers to questions regarding mailing standards for envelopes may be found in the online Mailing Standards of the United States Postal Service Domestic Mail Manual (DMM) at: https://pe.usps.com/DMM300/Index.
1. The Customer may request assistance from the Contractor to be in compliance with USPS requirements, but ultimately the Customer is responsible for the artwork to be USPS compliant.
2. Artwork submission process:
a. The Customer will provide artwork, if applicable, with the purchase order issued through the Texas SmartBuy on-line ordering system.
b. Acceptable Print Ready Artwork file formats: .PDF (Portable Document Format), or .INDD (InDesign Document) but not limited to these file types. Other file type may be considered. The customer must communicate the file type to the contractor for approval.
c. Customers who do not have artwork may submit a copy of the envelope as an attachment to the purchase order or arrange for delivery of the sample envelope to the Contractor.
d. Contractor shall provide a proof for Customer approval prior to print run.
e. Once the proof has been approved by Customer, Contractor shall not be responsible for resulting envelopes being non-compliant with USPS requirements.
3. There will be no additional charge for up to four lines of artwork printing in black or reflex blue ink.
|Expedited Payment Discounts
|.5% - 10 days for BSA Intercontinental, LLC
5% - 15 days or 20% Net 10 Days for Onyx Supply Solutions, LLC
|Adding New Products to Contract
|Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at firstname.lastname@example.org .
|Delivery Delays by Contractor
|If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.
Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.
Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL).
|Compliant Products by Contractor
Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.
Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
|Purchase Order Cancellations
|The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
|The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
|During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
Contractor: Cenveo Worldwide Limited
Alternate Contact Name: Matt Whetstone
Alternate Email: email@example.com
Alternate Phone: (972) 567-0389
Address: 14001 Inwood Road Dallas TX 75244
Contractor: Signature Envelope Company, Inc.
Phone: (713) 538-1177
Address: Signature Envelope Company, Inc. PO Box 1550 Coldspring TX 77331