Contract Details: # 928-M1 exp. 2/28/2018

Number 928-M1 exp. 2/28/2018
Description Texas Clean Bus Program
Category Managed
Type Term
Start Date 8/1/2013
End Date 2/28/2018
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms No remaining renewals
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Contract Items and Pricing 928-M1 Rush Price Sheet (XLS)

928-M1 Doggett Freightliner of South Texas LLC Price Sheet (XLS)

Retrofit Devices - Equipment and Labor
The goal of Texas Clean School Bus Grant Program is to reduce children's exposure to diesel exhaust in and around diesel school buses. Under the program TCEQ provides grants to eligible recipients such as school districts and/or charter schools to offset the incremental cost of eligible projects that reduce diesel exhaust emissions.

The customer base for the contract is School Districts or Charter Schools in the State of Texas that operates one or more school buses or transportation system provided by a countywide school district. The customers may use Texas Clean School Bus Grant Program funds, funds from another source, or a combination of Texas Clean School Bus Grant Program and other funds to purchase retrofits under the contract.

Any bus proposed for retrofit must be used on a regular daily route to and from a school and have at least five (5) years of useful life remaining. All sizes of diesel-fueled school buses are eligible.

Piggyback Option:
The contract is available for use by all school districts, local governments, and state agencies; higher education and cooperative members, providing there is no conflict with any applicable statutes, rules, policies, or procedures. State agencies and eligible entities as described in B.1.1 (Authority to Contract) will have the option to use the pricing as agreed to within the contract. Provided that other state agencies or eligible entities are interested in ordering from the contract, and no other delivery locations are requested than originally agreed upon, CPA and the contractor will seek a mutual agreement for pricing and shipment to other locations.
Warranty Details Installation: Provide at least a 5 (five)-year installation warranty from the time of completion.

Equipment: Per CARB minimum requirements, at least a 5 (five)-year manufacturer warranty from time of delivery and acceptance by customer.
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer's F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractors Information