Contract Details: # 928-A1

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Number 928-A1
Description Tire Recapping Services
Category TxSmartBuy
Type Term
Start Date 12/3/2002
End Date 6/21/2021
Purchase Category Code(Agencies Only) WorkQuest and TCI purchases through Texas SmartBuy require the use of Document Type 9, with a blank PCC field.
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Contract Specifics/Notes Minimum Order: $50.00

Shipping Information: Plus Freight. Contact vendor for freight amount.

General Product Specifications:
In addition to the individual commodity specifications listed opposite each commodity heading and code number, all commodities shall be of good and merchantable quality and shall meet specification minimums established by the National Highway Traffic Safety Administration through the Federal Motor Vehicle Safety Standards (FMVSS)for re-tread tires, FMVSS 117. Minimum tread depth of tires bid shall be based upon general tread design categories as stipulated in Minimum Tread Depth section below.

Minimum Tread Depth:
The following establishes the minimum tread depth per tread design/tire category.

Tire Category - Tread Design* - Min. Tread Depth
Passenger – Regular Highway/AllSeason – 9/32 inches
Passenger – All Terrain/Mud & Snow – 12/32 inches
Light Truck – Regular Highway – 14/32 inches
Light TrucK – All Terrain – 16/32 inches
Medium Truck – Regular Highway – 16/32 inches
Medium TrucK – All Terrain/Mud & Snow – 18/32 inches
Medium TrucK – Trailer – 12/32 inches
Medium/Heavy Truck/Bus Drive Axle – 12/32 inches

*Tread design categories shall have the same meaning as that found in Federal Specification ZZ-T-381Q, dated August 1, 1989.

Rubber Minimum Specifications:
Tread rubber used in the process of re-treading and re-manufacturing tires which are offered under this contract shall meet the following minimum specifications:

For passenger and light and medium truck re-treads:
Min. Max. Typical Tensile Strength (PSI) – Min. 2250
Elongation (%) – Min. 430, Max 600, Typical 500
Modules at 300% – Min. 1200, Max 1700, Typical 1500
Hardness – Min. 61, Max 70, Typical 65
Specific Gravity – Min. 1.105, Max 1.145, Typical 1.13
RHC by Weight 45% - Max 50%
PBD Content – Max 40%, Typical 35%
Acetone Extract – Max 22%
Carbon Black – N339 or Better

Unless otherwise specified, commercial grade type truck tires shall be processed using materials containing antioxidants of a quality to provide standard commercial resistance to weathering.

Casing Trade-In:
Upon mutual agreement between the vendor and contract user, the vendor shall accept from contract users all old casings as trade-in's on an equal quantity basis as the number of re-tread tires ordered, with credit being given to the user for casings that are undamaged and suitable for re-treading. The amount of credit granted on the vendor's invoice shall be no less than that offered other customers of the vendor although the amount may be greater.

Vendor shall supply products from sources that have current certification under the U. S. General Services Administration, Automotive Commodity Center's Federal Tire Program, Quality Assurance Facility Inspection Program (QAFIP). Such certification shall have been issued within the last 12 months of any portion of the year and shall be maintained in effect during the entire contract period. Subsequent certifications shall be submitted as issued.
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information