Contract Details: # TXMAS-18-51V07

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Number TXMAS-18-51V07
Description Facilities Maintenance and Repair & Operations (MRO) and Industrial Supplies
Category TxSmartBuy
Type TXMAS
Start Date 6/28/2018
End Date 6/30/2024
Base Contract NASPO ValuePoint #8497
Purchasing Category Codes (Agencies Only) PCC X
Optional Renewal Terms

No renewals remaining

Purchase Orders

Procurement Method Identification Process: Public procurement personnel must identify the appropriate procurement method as stated in the State of Texas Procurement and Contract Management Guide. 

Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.
  • The contractor’s TXMAS contract number clearly identified.
  • Open market, or incidental, items clearly identified.


4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment. 

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov

Customers may purchase TXMAS goods or services from this TXMAS Contractor either online through Texas SmartBuy or offline through one of the contractor’s Texas locations. It is the purchaser’s responsibility to ensure only contracted items are purchased through this contract when purchasing offline.

IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254 according to the procedures identified in that chapter. Failure to comply with the provisions of Texas Government Code Chapter 2254 could result in a void contract.

CPA Contract Management

Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management 
Texas Comptroller of Public Accounts (CPA) 
Phone: (512) 463-3034 option 3 
Email: txmas@cpa.texas.gov

Contract Specific/Notes Installation is part of the base and TXMAS contract, therefore should be entered under the Charges tab on the “Add Item to Cart” screen.

TXMAS prices may be validated against the base contract’s price list. TXMAS contractors are authorized to charge up to 1.5228% more than their base contract price.

Base Contract Webpage 

Sourced Items:

Fastenal Company and their authorized dealer are authorized to sell sourced items on this TXMAS contract. A sourced item will not be listed in either Fastenal Company’s on-line ordering system or Texas SmartBuy as it is not an awarded contract item but can be sourced through the Contractor. A sourced item must be a direct line extension item similar to an awarded contract item and is not an incidental item.

Please select the sourcing quote line item, Sourcing Quote_TXMAS-18-51V07, in Texas SmartBuy. The sourcing quote line requires the attachment of the sourcing quote from Fastenal Company or their authorized dealer. The sourcing quote must include the following information:
    1. The sourced item, brief description, part number
    2. List the awarded contract item similar to the sourced item
    3. One of the following items:
      a. Screenshot of the similar awarded contract item on Fastenal Company’s website
      b. Part number of the similar awarded contract item on Fastenal Company’s website
      c. The URL to the part similar to the awarded contract item on Fastenal Company’s website
All purchase orders that include a sourcing quote order line will be placed on hold pending Statewide Procurement Division (SPD) review. Quotes missing the required information will be returned to the purchaser.

Please note:
    *The Fastenal Company category percentage off (see Exhibit B-2) does not apply to sourced items. Sourced items are sold at the quoted price and may contain freight charges.
    *Validation of pricing and best value determination is the responsibility of the purchaser.
    *Items cannot be sourced offline. All sourcing transactions must occur through Texas SmartBuy.
For Offline Sales only, a customer may be asked to complete a Contract Participation Form. Please contact Zach Wise at zwise@fastenal.com for further information.
Warranty Details Standard Manufacturer Warranty
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee For market basket and catalog products, Fastenal must approve cancellation of any order prior to shipment. Any returns for shipping errors, damage or loss upon delivery must be reported within 10 days of the delivery date. Except as otherwise agreed, Products will not be accepted for return after 30 days from the date of delivery to the Purchaser. Any cancellation or returns accepted after 30 days may be subject to a restocking fee and other charges, for which the Purchaser shall be responsible. All returns should be made to a Fastenal branch or as otherwise designated by Fastenal, and must be in resalable condition and accompanied with an Invoice. Sourced Items ordered and delivered to the Customer may be non-returnable and non-refundable. Sourced Items that have been ordered by the Customer and are non-cancelable by the manufacturer, Customer must accept and pay for the delivered quantities, excluding non-conforming items. If Customer requests to cancel a Sourced Item order prior to shipment or delivery, Seller will exercise reasonable commercial efforts to discontinue the production of the items by the manufacturer. However, Customer will be responsible for any restocking fee or costs imposed by the manufacturer related to the cancellation of the Sourced Item. In the event the Customer requests Seller to stock and maintain an inventory of certain quantities of Sourced Item for Customer, Customer agrees to purchase all remaining Sourced Items maintained by Seller in its inventory at the time the contract is terminated or within thirty (30) days after Customer discontinues use of the Sourced Item.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Rebate Reporting Requirements For Federal Funding

Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency.  Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.

FOB Point FOB Destination. Freight included.
Approved Products/Services

Other than incidental items expressly allowed under this Contract, Contractor may not sell and Customers may not purchase goods or services under this Contract that are not included in the TXMAS Catalog for this Contract. Therefore, to the extent the Base Contract contains terms which allow additional items to be purchased such as blanket purchase agreements and contractor team arrangements, those terms are excluded from this Contract.

Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.

Contractor Information

VID: 14109484155

Contractor: Fastenal Company

Contact Name: Zach Wise

Email: ordernotify@fastenal.com

Phone: (507) 313-7206

Address: 2001 Theurer Blvd. Winona MN 55987

Dealer Information

Dealer VID: 14109484155

Dealer: Fastenal (Texas locations only)

Email: ordernotify@fastenal.com

Phone: (507) 313-7206

Fax: (507) 453-7145

Address: 2001 Theurer Blvd. Winona MN 55987