Contract Details: # TXMAS-18-7104

Search for items in this contract

Number TXMAS-18-7104
Description Worksurfaces, Workstations, Computer Furniture and Accessories
Category TxSmartBuy
Type TXMAS
Start Date 2/27/2018
End Date 1/29/2023
Fed GS-27F-001AA
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms No renewals remaining
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254 according to the procedures identified in that chapter. Failure to comply with the provisions of Texas Government Code Chapter 2254 could result in a void contract.
Order Limitation The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Minimum order:
$100.00 Net; with Shipment to One Destination

Maximum order:
$500,000.00 Net; with Shipment to One Destination
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest, Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD TXMAS Program
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: txmas@cpa.texas.gov
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is not part of the base and TXMAS contract, therefore should be entered under the TXMAS incidentals tab on the “Add Item to Cart” screen.

TXMAS prices may be validated against the base contract's price list. TXMAS contractors are authorized to charge up to 1.5228% more than their base contract price.

GSA Price List

GSA Terms and Conditions

Quantity Discounts
54.34% (1-14 Units)
55.78% (15+ Units)
Delivery 28 days ARO.
FOB Point FOB Destination. Freight added as a separate line item.
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code § 2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate attributed to federal funds to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 18377647112

Contractor: Swiftspace Inc.

Contact Name: Robert J Way

Email: robway@swiftspaceinc.com

Phone: (519) 573-5673

Alternate Email: lalasadi@swiftspaceinc.com

Alternate Phone: (519) 624-5949

Address: 825 Trillium Dr Kitchener ON N2R-1J9 Canada

Dealers Information

Dealer VID: 12019047948

Dealer: Office Equipment Direct - Houston

Contact Name: Robert Way

Email: clarabaumgarten@att.net

Phone: (281) 453-8804

Fax: (281) 453-8806

Address: 14911 Stueber Airline Rd., Ste. A Houston TX 77069

Dealer VID: 17603465463

Dealer: Hallmark Office Products

Contact Name: Robert Way

Email: jlatour@hallmarkoffice.com

Phone: (713) 688-1333

Fax: (713) 688-1412

Address: 5650 Guhn Road #124 Houston TX 77040

Dealer VID: 17527032280

Dealer: Southwest Solutions Group, Inc.

Contact Name: Robert Way

Email: ccrock@southwestsolutions.com

Phone: (972) 250-1970

Fax: (972) 250-2229

Address: 2535 E. State Hwy 121 Suite 110-B Lewisville TX 75056

Dealer VID: 17420675922

Dealer: Wells & Kimich, Inc.

Contact Name: Lynne Marucci

Email: lynne@wellskimich.com

Phone: (832) 243-7016

Fax: (713) 856-9988

Address: 5530 Brystone Dr. Houston TX 77041

HUB Eligibilty: AI

HUB Gender: M

Dealer VID: 12026385679

Dealer: Total Office Solutions

Contact Name: Christine Sterling

Email: Cbristine@mytotaloflice.com

Phone: (254) 235-8200

Address: 3721 Franklin Ave Waco TX 76710

Dealer VID: 12708465245

Dealer: Navajo Office Products, LLC

Contact Name: Tommy Sansom

Email: tsansom@navajo-office.com

Phone: (806) 372-2236

Address: 1200 S. Taylor Amarillo TX 79101

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 12618096163

Dealer: B&H Total Office Solutions, Inc.

Contact Name: Jeannie Norris

Email: jeannie@bhofficesolutions.com

Phone: (817) 430-8345

Address: 120 Sam Bass Ridge Rd. Southlake TX 76092

Dealer VID: 18444518957

Dealer: Officewise Commercial Interiors, LLC

Contact Name: Tommy Sansom

Email: orders@officewise.com

Phone: (806) 372-2236

Address: 1200 S. Taylor Street Amarillo TX 79101

Dealer VID: 18007174370

Dealer: AllStar Business Concepts, LLC

Contact Name: Kevin Hardegree

Email: khardegree@ytom.com

Phone: (806) 747-1166

Address: 1208 W 8th Ave Amarillo, TX TX 79101

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17517488585

Dealer: Royer & Schutts, Inc.

Contact Name: Honor Rowe

Email: honor@royer-furn.com

Phone: (817) 332-5424 x130

Address: 3100 West 7th Suite 200 Fort Worth TX 76107

HUB Eligibilty: WO

HUB Gender: F