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RFQ for A/E Services TFC 20-21DM HHSC Multiple Building Project

Solicitation ID: 303-0-01545

Status: Awarded

Response Due Date: 5/12/2020

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 4/16/2020

Last Modified: 6/23/2020 8:24 am

Solicitation Description:


SCOPE:  In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #20-012-5435, Deferred Maintenance (DM) in multiple Health & Human Services Commission (HHSC) Buildings Titled as 20-21DM HHSC Multiple Building Project.

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within fourteen (14) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be seven hundred thirty (730) calendar days.


PROJECT DESCRIPTION

1.     Provide professional architectural/engineering services in two phases for deferred maintenance at John H. Winters, Robert B. Bernstein, Robert D. Moreton, and Insurance Warehouse buildings. Phase I will consist of a Facility Condition Assessment (FAC) at the four buildings, and Phase II will include, but is not limited to, design, construction documents, bid services assistance, and Construction Administration services during construction. 

2.     Approximate cost of construction for the aforementioned list of projects is estimated to be five million seven hundred thousand Dollars ($5,700,000).


3.     **See Attachment F 2016-17 DM-JHW  Deficiency List for additional information ** 

SCOPE OF SERVICES


1.     Provide professional architectural/engineering services including but not limited to Facility Condition Assessments (FAC), design, construction documents, assistance procuring construction services, bid assistance, construction administration, inspection and testing, and certifications as required. Depending on findings from FAC, design work may include, but not be limited to, Mechanical, Electrical and Plumbing Systems, Life Safety and Fire Protection Systems, Security Systems, Accessibility Compliance, Architectural Interiors and Finishes, and elevator repair/renovation.

2.     Phase 1-Facility Condition Assessment: Architectural and Engineering scope of services shall include, but not be limited to, the following:

2.1.   Detailed on-site investigations, review of existing documents. Generate deficiency list for each building. Deficiency lists to be prioritized based on the immediate DM needs and the available funds.

2.2.   A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

2.3.   Assistance in evaluation and interview of Construction Manager-at-Risk selection.

2.4.   Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the A/E.

2.5.   Assistance in developing priorities for adjusting scope of work to match available funding.

2.6.   Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility.  If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.

2.7.   Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

3.     Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

3.1.   Detailed design and documentation of construction plans and specifications.

3.2.   Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

3.3.   Coordinate with third party commissioning agent throughout design and construction administration.

3.4.   Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

3.5.   Construction Administration.

3.6.   Warranty management.

3.7.   Project closeout.


4.     A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.  



Due to Coronavirus concerns, the Texas Governor has issued a proclamation that all State Agencies are prohibited from conducting public meetings.  Therefore, the Texas Facilities Commission is conducting all mandatory Pre-Submittal Conferences for all projects via teleconference

The solicitation process for this RFQ will proceed according to the following schedule:

EVENT

DATE

 

 

 

 

Issue RFQ

04/14/2020

 

Mandatory Pre-Submittal Conference

04/21/2020

Tuesday 9:00 AM

(OR)

 

 

Mandatory Pre-Submittal Conference

04/22/2020

Wednesday 9:00 AM

Deadline for Submission of Questions

04/29/2020

Wednesday 5:00 PM

Deadline for Submission of Qualifications & HSP

05/12/2020

Tuesday @ 3:00 PM

Notification to Interview

05/14/2020

 

 

If Interviews are NOT required by TFC

 

 

Award by Commission

06/18/2020

 

Execute Contract

07/01/2020

 

If Interviews are required by TFC

 

 

Interviews of short listed firms

05/20/2020

 

Award by Commission

06/18/2020

 

Execute Contract

07/01/2020



  1. MANDATORY PRE-SUBMITTAL TELECONFERENCES:

The Pre-Submittal Teleconferences are scheduled f or:

Pre-Submittal Teleconference 1, 4/21/2020 9:00 AM

Pre-Submittal Teleconference 2, 4/22/2020 9:00 AM


Addendum: Addendum #1 4/24/2020
Addendum #2 RFQ 303-0-01545 4/30/2020

Class/Item Code: 90607-Architect Services, Professional
90610-Buildings - Architectural Design
92507-Air Conditioning, Heating And Ventilating Engineering
92533-Engineer Services, Professional


Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
MEP Engineering 1120 S. Capital of Texas Highway, Building 1 Suite 150 Austin TX 78746 138000 NOT HUB CERTIFIED 6/23/2020 Full Award
M.E.P. Engineering Inc. 1120 S. Capital of Texas Highway, Building 1 Suite 150 Austin TX 78746 138000 NOT HUB CERTIFIED 6/23/2020 Full Award