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Professional A/E Services for DM Projects for Park 35 Complex and Promontory Point

Solicitation ID: 303-0-00847

Status: Awarded

Response Due Date: 2/18/2020

Response Due Time: 3:00 PM

Agency/Texas SmartBuy Member Number: 303

Days Solicited: 21+ Days for Solicitation Notice

Solicitation Posting Date: 1/22/2020

Last Modified: 5/21/2020 10:01 am

Solicitation Description:

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #20-009-5758, provide findings and recommendations including design services to address deferred maintenance issues identified at five (5) facilities within the Park 35 Complex: P35A, P35B, P35C, P35D, P35E; and Promontory Point (PROM), all located in Austin, TX.

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within seven (7) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be seven hundred and thirty (730) calendar days.

PROJECT DESCRIPTION

  • The project includes correction of numerous deferred maintenance deficiencies under a single Construction Manager at Risk for the following five (5) Park 35 facilities: Park 35 Bldg. A, Park 35 Bldg. B, Park 35 Bldg. C, Park 35 Bldg. D, Park 35 Bldg. E; and the Promontory Point Building (PROM); all located in Austin, TX. The Park 35 buildings are located at the TCEQ Park 35 Complex, 12100 Park 35 Circle, Austin, TX 78753. The Promontory Point Building is located at 4044 Promontory Point Dr., Austin, Tx 78744. Project scope includes but is not limited to repairs of architectural components, mechanical/electrical/ plumbing systems, life safety and fire protection systems, sitework, and modifications required for accessibility compliance.
  • Approximate cost of construction for the aforementioned list of projects is estimated to be nine million, seven hundred and fifty thousand dollars ($9,750,000).


SCOPE OF SERVICES

The Scope of Service includes, but is not limited to, the assessment, cost estimation, and design, documentation, and construction administration required for the remediation of deferred maintenance work items. The work consists of, but is not limited to, replacement of AHU’s, RTU’s, chillers, boilers, pumps, air distribution systems, building controls, plumbing systems, life safety systems, building security systems, building exterior water infiltration, waterproofing/weatherproofing, sitework, access/egress improvements, architectural finishes, electrical power & lighting improvements, and other necessary incidental scopes of work related to or made necessary by the execution of the aforementioned building deficiencies.

  • Phase 1: Architectural and Engineering scope of services shall include, but not be limited to, the following:
    • Detailed on-site investigations, review of existing documents, verify and validate items in existing deficiencies list requested for correction. Deficiency list will be provided to the final selected firm.
    • A list of necessary testing and inspections to be provided to Owner including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.
    • Assistance in evaluation and interview of General Contactor/Construction Manager-at-Risk selection.
    • Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement as recommended by the A/E.
    • Assistance in developing priorities for adjusting scope of work to match available funding.
    • Research, evaluate, and present to the Owner any energy conservation strategies and alternatives for consideration, including the availability of rebates from the local utility. If rebates are available, coordinate with the local utility to complete all necessary documentation to accomplish rebates.
    • Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.
  • Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:
    • Detailed design and documentation of construction plans and specifications.
    • Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.
    • Coordinate with third party commissioning agent throughout design and construction administration.
    • Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.
    • Construction Administration. Project requires frequent site visits during all phases of design services and construction administration including shutdowns, Progress and Owner Meetings, answering RFI’s, reviewing PCO’s, issuing ITC’s or equivalent instruction to CMR.
    • Provide the Owner with a list of newly installed equipment. Information to include, but not limited to, name of equipment, start-up date, locations, brand name, model number, and serial number.
    • Warranty management.
    • Project closeout.
  • A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.


MANDATORY PRE-SUBMITTAL CONFERENCE: The mandatory pre-submittal conferences are scheduled for Tuesday 2/04/2020 @ 10:00 AM, and Wednesday 2/05/2020 @ 10:00 AM. The location of the pre-submittal conferences is the Central Services Building, 1711 San Jacinto Blvd., Austin. Check-in with the Receptionist on the fourth floor. Respondents must have an employee of their firm attend at least one (1) of the two (2) scheduled pre-submittal conferences. TFC shall reject submittals submitted by firms that did not attend one of the mandatory pre-submittal conferences.

SCHEDULE OF EVENTS: TFC reserves the right to change the dates shown below.
EVENT DATE
Issue RFQ - 1/22/2020
Mandatory Pre-Submittal Conference - 2/04/2020 Tuesday @ 10:00 AM
(OR)
Mandatory Pre-Submittal Conference - 2/05/2020 Wednesday @ 10:00 AM
Deadline for Submission of Questions - 2/11/2020
Deadline for Submission of Qualifications & HSP - 2/18/2020 Tuesday @ 3:00 PM
Notification to Interview - 2/21/2020

If Interviews are NOT required by TFC
Award by Commission - 04/16/2020
Execute Contract - 05/01/2020

If Interviews are required by TFC
Interviews of short-listed firms - 2/26/2020
Award by Commission - 04/16/2020
Execute Contract - 05/01/2020

Class/Item Code: 90644-Heating
Ventilating
Air Conditioning - Architectural Services
90652-Interior Design, Space Planning, And Exhibits/Displays
90658-Lighting (Interior, Exterior) - Architectural Services
90666-Planning, Site (Installation And Project)
90678-Security Systems
Intruder And Smoke Detection - Architectural
90738-Drafting Services
91825-Compliance Consulting, American Disabilities Act (Ada)
92533-Engineer Services, Professional
92536-Engineering Services (Not Otherwise Classified)
92542-Foundation Engineering
92556-Inspecting, Structural/Engineering
92567-Mechanical Engineering
92588-Structural Engineering


Contractor Name Mailing Address Value Per Contractor Contractor Hub Status Award Date Award Status
Stanley Consultants 6836 Austin Center Boulevard, Suite 350, Austin, TX 78731 1200000.00 NOT HUB CERTIFIED 5/21/2020 Full Award